Description:
Purpose of the Job:
The individual will be responsible for providing Executive and Administrative support to the Managing Director
Main Functions:
Screening of calls and determine according to best judgement how callers can best be assisted Diary management, co-ordinating internal and external meetings Dealing with and following up on enquiries in the absence of Executives, with the ability to action time sensitive tasks Client liaison and follow ups Organise all travel arrangements both local and international if and when necessary Organising, planning and co-ordinating national conferences and group meetings Accurate typing, editing, creating and finalising of documents within Planet Fitness Format, with the ability to demonstrate intermediate and or advance ability on excel. Assisting with formatting, editing and typing of documents including proposals and reports in Word / Excel and PowerPoint General organising and administrative support as required Record minutes of meetings and action accordingly Represent and action a professional manner for the office of the Managing Director at all timesRequirements:
Qualifications and Experience
Matriculation certificate (Grade 12) Highly skilled and proficient in MS Office (Word, Excel, PowerPoint and Outlook) Minimum of 8 years in a Secretarial/Personal Assistant role or with relevant hands-on experience. 5+ years experience as an Executive PA within a high-level environment Ability to work on various Projects and multi-task and meet the required deadlines Ability to prioritise work according to urgency and importance
Critical Technical Skills or Competencies
Administration would be required to be on point and accurate Ability to demonstrate a high level of confidentiality Must be proficient on Outlook, Excel, PowerPoint and Word and must be comfortable typing documents and reports Previous experience with the preparation of proposals and formatting of documents would be advantageous Ability to prioritise work according to urgency and importance Able to track sudden changes in order to ensure all tasks are met. Must be able to work independently and take ownership of all required responsibilities Strong ability to prioritise Previously dealt with Directors and managed their Office / Personal diaries. Excellent telephone manners Ability to deal effectively with individuals at all levels, including Members, Senior Management and Directors High level of confidentiality Excellent organisation and administration skillsCritical Interpersonal or Interactive skills
01 Apr 2025;
from:
gumtree.co.za