Description:
Our client is looking for a professional and friendly Receptionist / PA to be the face of their office and provide high-level support to senior executives. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and is passionate about delivering excellent customer service.
Key Responsibilities:
- Answer and direct incoming calls, take messages when needed
- Greet visitors and clients, offering refreshments and a warm welcome
- Assist with preparing beverages for meetings
- Schedule internal, external, and virtual meetings for executives
- Support Office Assistants with daily tasks
- Order gifts for clients and staff
- Coordinate courier services and manage parcel deliveries
- Manage building access, keys, and remote controls
- Arrange travel, car rentals, and accommodation for staff
- Manage diaries for the CEO, CFO, and GM, and follow up on requests
- Reconcile executive claims (fuel, credit card reimbursements, etc.)
- Organise catering for meetings, workshops, and executive functions
- Coordinate building maintenance (e.g., lighting, aircon, repairs)
- Manage alarm systems and front door keys
- Book meeting rooms and maintain the Outlook calendar
- Handle weekly grocery shopping for the office
- Assist the marketing team with events and campaigns
- Provide admin support to sales and other departments as needed
Requirements:
- Grade 12 (Matric)
- Diploma in Business Administration or Office Management (preferred)
- 23 years experience in a similar role
- Proficient in MS Excel (advanced), Word, and Outlook
- Excellent communication and customer service skills
- Friendly and professional telephone manner
- Strong organisational and time management skills
- Able to multitask and work well under pressure
- High attention to detail and integrity
- Proactive and resourceful
17 May 2025;
from:
gumtree.co.za