Description:
GIRLS AND BOYS TOWN SOUTH AFRICA REQUIRES : A Personal Assistant to the Head of Residential Services (HRS) at the Head Office in Auckland Park, Johannesburg.
QUALIFICATIONS:
- Grade 12/Matric
- Certificates Word, Excel, Powertpoint and Access
- Basic bookkeeping Certificate
- Secretarial Diploma advantageous
DUTIES:
- To develop an maintain effective relationships with colleagues and external customers
- To oversee general office needs
- Set up and take minutes of meetings
- Maintain an effective filing system
- Assist with general administrative duties, petty cash stock, stationery and external printing
- Direct calls and forward messages to the team
- Manual and electronic filing of documents
- Assist all departments with basic administration duties as and when required
- Book travel and accommodation requirements
- Participate in all organisation activities, including but not limited to developmental workshops/traning, teambuilding exercises and therapeutic meetings.
- Perform any reasonable duty when required to do so
- Arrange meetings for Regional Management Boards
- Collate the calendar for the HRS
- Set Zoom meetings for all HRS on-line activities
- Arrange annual payment of SACSSP Fees
- Complete annual CPD applications for training courses
- Complie statistics as and when required
- Maintain database of incident reports
- Keep a record of all Youth Care Workers hours and overtime worked
- Assist with checking monthly salary changes
- Screen applications for all Residential Services posts according to critria and EE requirements
- Assist with shortlisting of job candidates and arranging interviews
- Support the HRSwhen required
- Manage of submission of reports to the HRS and filing it
- To maintain at all times the confidentiality of youth, family and Girls and Boys Town programme information
Requirements:
GIRLS AND BOYS TOWN SOUTH AFRICA REQUIRES : A Personal Assistant to the Head of Residential Services (HRS) at the Head Office in Auckland Park, Johannesburg.
QUALIFICATIONS:
- Grade 12/Matric
- Certificates Word, Excel, Powertpoint and Access
- Basic bookkeeping Certificate
- Secretarial Diploma advantageous
DUTIES:
- To develop an maintain effective relationships with colleagues and external customers
- To oversee general office needs
- Set up and take minutes of meetings
- Maintain an effective filing system
- Assist with general administrative duties, petty cash stock, stationery and external printing
- Direct calls and forward messages to the team
- Manual and electronic filing of documents
- Assist all departments with basic administration duties as and when required
- Book travel and accommodation requirements
- Participate in all organisation activities, including but not limited to developmental workshops/traning, teambuilding exercises and therapeutic meetings.
- Perform any reasonable duty when required to do so
- Arrange meetings for Regional Management Boards
- Collate the calendar for the HRS
- Set Zoom meetings for all HRS on-line activities
- Arrange annual payment of SACSSP Fees
- Complete annual CPD applications for training courses
- Complie statistics as and when required
- Maintain database of incident reports
- Keep a record of all Youth Care Workers hours and overtime worked
- Assist with checking monthly salary changes
- Screen applications for all Residential Services posts according to critria and EE requirements
- Assist with shortlisting of job candidates and arranging interviews
- Support the HRSwhen required
- Manage of submission of reports to the HRS and filing it
- To maintain at all times the confidentiality of youth, family and Girls and Boys Town programme information
GIRLS AND BOYS TOWN SOUTH AFRICA REQUIRES : A Personal Assistant to the Head of Residential Services (HRS) at the Head Office in Auckland Park, Johannesburg.
QUALIFICATIONS:
- Grade 12/Matric
- Certificates Word, Excel, Powertpoint and Access
- Basic bookkeeping Certificate
- Secretarial Diploma advantageous
DUTIES:
- To develop an maintain effective relationships with colleagues and external customers
- To oversee general office needs
- Set up and take minutes of meetings
- Maintain an effective filing system
- Assist with general administrative duties, petty cash stock, stationery and external printing
- Direct calls and forward messages to the team
- Manual and electronic filing of documents
- Assist all departments with basic administration duties as and when required
- Book travel and accommodation requirements
- Participate in all organisation activities, including but not limited to developmental workshops/traning, teambuilding exercises and therapeutic meetings.
- Perform any reasonable duty when required to do so
- Arrange meetings for Regional Management Boards
- Collate the calendar for the HRS
- Set Zoom meetings for all HRS on-line activities
- Arrange annual payment of SACSSP Fees
- Complete annual CPD applications for training courses
- Complie statistics as and when required
- Maintain database of incident reports
- Keep a record of all Youth Care Workers hours and overtime worked
- Assist with checking monthly salary changes
- Screen applications for all Residential Services posts according to critria and EE requirements
- Assist with shortlisting of job candidates and arranging interviews
- Support the HRSwhen required
- Manage of submission of reports to the HRS and filing it
- To maintain at all times the confidentiality of youth, family and Girls and Boys Town programme information
- Grade 12/Matric
- Certificates Word, Excel, Powertpoint and Access
- Basic bookkeeping Certificate
- Secretarial Diploma advantageous
- To develop an maintain effective relationships with colleagues and external customers
- To oversee general office needs
- Set up and take minutes of meetings
- Maintain an effective filing system
- Assist with general administrative duties, petty cash stock, stationery and external printing
- Direct calls and forward messages to the team
- Manual and electronic filing of documents
- Assist all departments with basic administration duties as and when required
- Book travel and accommodation requirements
- Participate in all organisation activities, including but not limited to developmental workshops/traning, teambuilding exercises and therapeutic meetings.
- Perform any reasonable duty when required to do so
- Arrange meetings for Regional Management Boards
- Collate the calendar for the HRS
- Set Zoom meetings for all HRS on-line activities
- Arrange annual payment of SACSSP Fees
- Complete annual CPD applications for training courses
- Complie statistics as and when required
- Maintain database of incident reports
- Keep a record of all Youth Care Workers hours and overtime worked
- Assist with checking monthly salary changes
- Screen applications for all Residential Services posts according to critria and EE requirements
- Assist with shortlisting of job candidates and arranging interviews
- Support the HRSwhen required
- Manage of submission of reports to the HRS and filing it
- To maintain at all times the confidentiality of youth, family and Girls and Boys Town programme information
- At least 3 year secretarial/administrative experience
- Good computer skills - Proficient in MS Office including Word, Excel, Outlook and Access
- Excellent communication and interpersonal skills
- Good administrative and organizing skills - preparing reports, presentations and documents
- Knowledge and understanding of basic accounting or bookkeeping
- Ability to multitask
- Fluent in English (Read, speak and write)
- Attention to detail
- Able to work in a context of a multi disciplinary team
- Working knowledge of Zoom/Teams
- At least 3 year secretarial/administrative experience
- Good computer skills - Proficient in MS Office including Word, Excel, Outlook and Access
- Excellent communication and interpersonal skills
- Good administrative and organizing skills - preparing reports, presentations and documents
- Knowledge and understanding of basic accounting or bookkeeping
- Ability to multitask
- Fluent in English (Read, speak and write)
- Attention to detail
- Able to work in a context of a multi disciplinary team
- Working knowledge of Zoom/Teams
- At least 3 year secretarial/administrative experience
- Good computer skills - Proficient in MS Office including Word, Excel, Outlook and Access
- Excellent communication and interpersonal skills
- Good administrative and organizing skills - preparing reports, presentations and documents
- Knowledge and understanding of basic accounting or bookkeeping
- Ability to multitask
- Fluent in English (Read, speak and write)
- Attention to detail
- Able to work in a context of a multi disciplinary team
- Working knowledge of Zoom/Teams
- At least 3 year secretarial/administrative experience
- Good computer skills - Proficient in MS Office including Word, Excel, Outlook and Access
- Excellent communication and interpersonal skills
- Good administrative and organizing skills - preparing reports, presentations and documents
- Knowledge and understanding of basic accounting or bookkeeping
- Ability to multitask
- Fluent in English (Read, speak and write)
- Attention to detail
- Able to work in a context of a multi disciplinary team
- Working knowledge of Zoom/Teams
16 May 2025;
from:
careers24.com