Description:
Are you an organized, proactive individual with a passion for efficiency and a knack for multitasking? We're looking for a dynamic Office Executive to join our team and take ownership of the smooth running of our office and administrative operations.
Key Responsibilities: Office & Facilities Management
· Oversee daily operations and ensure a professional, organised workplace.
· Manage office supplies, stationery, and kitchen inventory.
· Coordinate maintenance, repairs, and service provider relationships.
· Maintain and improve filing systems (digital and physical).
Procurement & Budgeting
· Source and procure office equipment, furniture, and tech tools.
· Monitor office-related budgets and implement cost-saving measures.
· Reconcile credit card statements and oversee office expense tracking.
IT & Systems Support
· Liaise with IT for employee onboarding (laptops, software, accounts).
· Provide basic in-office IT support and escalate technical issues when needed.
· Administer internal systems (e.g. telephony, Microsoft 365, Xero).
Staff & Stakeholder Support
· Coordinate travel, events, and team-building activities.
· Set up new staff accounts and manage corporate clothing, cards, and gifts.
· Liaise with banks and service providers regarding access and account queries.
Compliance & Reporting
· Renew licenses and certificates; manage insurance policies and claims.
· Track and report on office productivity, spending, and efficiency.
⬛ Minimum Requirements:
· Proven experience in office or executive support role (3+ years preferred)
· Strong organisational and multitasking abilities
· Proficiency in MS Office, Xero (or similar), and office management systems
· Excellent communication skills (verbal and written)
· High level of discretion, reliability, and professionalism
· Financial Knowledge
u-A¡ What We Offer:
· A supportive and engaging work environment
· Opportunities for growth and development
· Involvement in exciting company projects and initiatives
How to Apply:
Send your CV and a short motivation to solvercv@gmail.com
' Deadline for applications: 10 May 2025