Debtors Officer

Description:

• Invoice debtors for container contents via Catalyst and insure this is done close to the vessel sail date
  
• Submit invoice to debtors.
  
• Keep Debtors files updated with invoices and payments received in order to maintain real time debtors outstanding values.
  
• Expedite client payments against mailed docs follow docs movement to clients in cooperation with Logistics. Provide
  payment deadlines to Logistics in order to allow funds to show in UC account.
  
• Issue weekly statements to all debtors. Expedite payments against agreed terms and update UC marketers on progress of payments against terms.
• Instruct the logistical team to release/courier documentation to the specific client upon receipt of advance payment against relevant containers
• Compile on request upside invoices and credit notes and submit to clients. Ensure Creditors controller are informed in order to update supplier payment files.
• Expedite debtors payments. Follow up continuously on payment progress, monitor outstanding debt per debtor against Credit Insurance limits, UC in-house uninsured debtors credit limits. Keep Financial manager and Marketing updated on overdue debtors.
• Maintain per client payments progress sheets ensuring payment finalisation in time for final grower payments.
  
• Analyse and insert ace sales form debtors, debtors invoices and debtors c/notes into Catalyst.
• Capture all new Debtors on Catalyst and Pastel. Insure all relevant detail and Company documentation are included
• Manage all local sales per day per market to give realistic local market sale figures to marketing
• Insurance
• Compile yearly Credit guarantee declarations and submit to credit insurance Company using invoiced values.
• Ensure existing credit guarantees are maintained and execute renewals when due
• Expedite insurance invoices and hand over to Creditors for payment.
  
• Collect all data required to lodge insurance claims and submit.
• Follow up on claim progress and update on UC weekly ming minutes.
• Credit/Maritime insurance
• Company Contracts ad hoc audits/reviews/maintenance

Requirements:

• Invoice debtors for container contents via Catalyst and insure this is done close to the vessel sail date
  
• Submit invoice to debtors.
  
• Keep Debtors files updated with invoices and payments received in order to maintain real time debtors outstanding values.
  
• Expedite client payments against mailed docs follow docs movement to clients in cooperation with Logistics. Provide
  payment deadlines to Logistics in order to allow funds to show in UC account.
  
• Issue weekly statements to all debtors. Expedite payments against agreed terms and update UC marketers on progress of payments against terms.
• Instruct the logistical team to release/courier documentation to the specific client upon receipt of advance payment against relevant containers
• Compile on request upside invoices and credit notes and submit to clients. Ensure Creditors controller are informed in order to update supplier payment files.
• Expedite debtors payments. Follow up continuously on payment progress, monitor outstanding debt per debtor against Credit Insurance limits, UC in-house uninsured debtors credit limits. Keep Financial manager and Marketing updated on overdue debtors.
• Maintain per client payments progress sheets ensuring payment finalisation in time for final grower payments.
  
• Analyse and insert ace sales form debtors, debtors invoices and debtors c/notes into Catalyst.
• Capture all new Debtors on Catalyst and Pastel. Insure all relevant detail and Company documentation are included
• Manage all local sales per day per market to give realistic local market sale figures to marketing
• Insurance
• Compile yearly Credit guarantee declarations and submit to credit insurance Company using invoiced values.
• Ensure existing credit guarantees are maintained and execute renewals when due
• Expedite insurance invoices and hand over to Creditors for payment.
  
• Collect all data required to lodge insurance claims and submit.
• Follow up on claim progress and update on UC weekly ming minutes.
• Credit/Maritime insurance
• Company Contracts ad hoc audits/reviews/maintenance

Relevant qualification and experience required