Senior Payroll & HR Officer

Description:

• Payroll:
  • Manage the full payroll function for weekly, fortnightly, and monthly cycles, including processing new hires, terminations, salary changes, and schedule updates.
  • Accurately execute end-to-end payroll processes, including reconciliations, variance checks, and final approvals for submission.
  • Review, validate, and submit payroll reconciliations and financial reports to the Group Financial Manager to support audit readiness and financial reporting obligations.
  • Calculate and process annual increases, performance bonuses, and other incentive payments in line with company policy.
  • Manage variable payroll components such as casual wages, loans, and commissions.
  • Resolve payroll-related queries, including SARS tax matters, leave entitlements, and salary administration issues.
  • Maintain accurate leave records and ensure statutory compliance.
  • Complete and submit bi-annual and annual SARS EMP501 reconciliations with precision and compliance.
  • Ensure all payroll and employee documentation is accurately filed and maintained for audit and compliance purposes.
  • Administer benefits-related processes including pension/provident fund contributions and medical insurance schedules
  • Process maternity leave payroll and compile supporting documentation for Department of Labour submissions.
  • Submit quarterly labour reports to STATSSA and ensure data accuracy.
  • Handle all aspects of COIDA compliance, including registration, returns, and payments.
  • Prepare and present payroll and remuneration data for management reporting and decision-making purposes.
  • Provide strategic remuneration and benefits reporting and insights to senior management.
  • Continuously evaluate and improve payroll processes, ensuring accuracy, compliance, and alignment with legislative changes and best practices.

• HR Administration:
  • Maintaining records of employee data in both paper and the database and ensure all employment requirements are met.
  • Digitise and archive employee documentation efficiently to support a paperless records management strategy.
  • Administer and monitor pension fund, provident fund, and medical insurance documentation to ensure all employee benefits information remains current and compliant.
  • Support the employee onboarding process by preparing contracts, benefits documentation, and induction materials, ensuring a seamless experience for new hires.
  • Perform ad-hoc HR administrative tasks as required to support broader HR and compliance objectives.

Requirements:

• Payroll:
  • Manage the full payroll function for weekly, fortnightly, and monthly cycles, including processing new hires, terminations, salary changes, and schedule updates.
  • Accurately execute end-to-end payroll processes, including reconciliations, variance checks, and final approvals for submission.
  • Review, validate, and submit payroll reconciliations and financial reports to the Group Financial Manager to support audit readiness and financial reporting obligations.
  • Calculate and process annual increases, performance bonuses, and other incentive payments in line with company policy.
  • Manage variable payroll components such as casual wages, loans, and commissions.
  • Resolve payroll-related queries, including SARS tax matters, leave entitlements, and salary administration issues.
  • Maintain accurate leave records and ensure statutory compliance.
  • Complete and submit bi-annual and annual SARS EMP501 reconciliations with precision and compliance.
  • Ensure all payroll and employee documentation is accurately filed and maintained for audit and compliance purposes.
  • Administer benefits-related processes including pension/provident fund contributions and medical insurance schedules
  • Process maternity leave payroll and compile supporting documentation for Department of Labour submissions.
  • Submit quarterly labour reports to STATSSA and ensure data accuracy.
  • Handle all aspects of COIDA compliance, including registration, returns, and payments.
  • Prepare and present payroll and remuneration data for management reporting and decision-making purposes.
  • Provide strategic remuneration and benefits reporting and insights to senior management.
  • Continuously evaluate and improve payroll processes, ensuring accuracy, compliance, and alignment with legislative changes and best practices.

• Manage the full payroll function for weekly, fortnightly, and monthly cycles, including processing new hires, terminations, salary changes, and schedule updates.
• Accurately execute end-to-end payroll processes, including reconciliations, variance checks, and final approvals for submission.
• Review, validate, and submit payroll reconciliations and financial reports to the Group Financial Manager to support audit readiness and financial reporting obligations.
• Calculate and process annual increases, performance bonuses, and other incentive payments in line with company policy.
• Manage variable payroll components such as casual wages, loans, and commissions.
• Resolve payroll-related queries, including SARS tax matters, leave entitlements, and salary administration issues.
• Maintain accurate leave records and ensure statutory compliance.
• Complete and submit bi-annual and annual SARS EMP501 reconciliations with precision and compliance.
• Ensure all payroll and employee documentation is accurately filed and maintained for audit and compliance purposes.
• Administer benefits-related processes including pension/provident fund contributions and medical insurance schedules
• Process maternity leave payroll and compile supporting documentation for Department of Labour submissions.
• Submit quarterly labour reports to STATSSA and ensure data accuracy.
• Handle all aspects of COIDA compliance, including registration, returns, and payments.
• Prepare and present payroll and remuneration data for management reporting and decision-making purposes.
• Provide strategic remuneration and benefits reporting and insights to senior management.
• Continuously evaluate and improve payroll processes, ensuring accuracy, compliance, and alignment with legislative changes and best practices.

• HR Administration:
  • Maintaining records of employee data in both paper and the database and ensure all employment requirements are met.
  • Digitise and archive employee documentation efficiently to support a paperless records management strategy.
  • Administer and monitor pension fund, provident fund, and medical insurance documentation to ensure all employee benefits information remains current and compliant.
  • Support the employee onboarding process by preparing contracts, benefits documentation, and induction materials, ensuring a seamless experience for new hires.
  • Perform ad-hoc HR administrative tasks as required to support broader HR and compliance objectives.

• Maintaining records of employee data in both paper and the database and ensure all employment requirements are met.
• Digitise and archive employee documentation efficiently to support a paperless records management strategy.
• Administer and monitor pension fund, provident fund, and medical insurance documentation to ensure all employee benefits information remains current and compliant.
• Support the employee onboarding process by preparing contracts, benefits documentation, and induction materials, ensuring a seamless experience for new hires.
• Perform ad-hoc HR administrative tasks as required to support broader HR and compliance objectives.

• Human Resources Management degree / Industrial Psychology degree / Financial or Commercial degree will be advantageous.
• Working knowledge of payroll systems. (SAGE VIP, People Soft, PaySpace etc.)
• Knowledge and experience in African country payroll administration.
• 5+ year’s work experience in a Senior Payroll & HR Specialist or similar role.

• Human Resources Management degree / Industrial Psychology degree / Financial or Commercial degree will be advantageous.
• Working knowledge of payroll systems. (SAGE VIP, People Soft, PaySpace etc.)
• Knowledge and experience in African country payroll administration.
• 5+ year’s work experience in a Senior Payroll & HR Specialist or similar role.