Training and Office Administrator

Description:

The ideal candidate will have excellent communication skills, a welcoming attitude, and the ability to multitask in a fast-paced environment. This role is crucial in creating a positive first impression for clients, visitors, and employees.

Key Responsibilities:
Opening door & welcoming clients. Answering & transferring phone calls. Receive packages/deliveries. Serve clients with coffee/tea in boardroom. Placing monthly grocery orders. All training administration. Taking, making & confirming bookings. Keeping record of training schedules (Annual, Branches, Trainer & Monthly) Confirming attendance, payments & dietary requirements of clients. Keeping records of training surveys & their scores. Making & keeping record of food orders for all training. Making & providing certificates & result letters to clients. Keeping record of all attendance documentation. Uploading all training documentation on the PDM vault & keeping all folders up to date. Manuals, note pads & pens stock taking and orders. Assist with teambuilding.
Requirements & Qualifications:
Matric or equivalent (additional certifications in Office Administration are a plus). Proven experience as a receptionist, front office representative, or in a similar role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Strong organizational and multitasking skills. Excellent verbal and written communication skills. Friendly, professional demeanour with a customer-oriented approach. Ability to work independently, efficiently in a fast-paced environment. Attention to detail and problem-solving skills. Drivers license, be able to drive manual and automatic vehicles.