Payroll Administrator

Description:

Reporting to the Human Capital Manager
Duties/Responsibilities:
Load new employees on VIP or Sage 300 systems
Ensure timely and accurate payments to all wage employees
Work closely with Human capital and Finance to align payroll activities
Generate payroll reports for management and audit purposes
Check all info against a checking list
Check timesheets against actual clocking daily on the Nextec Clocking system
Check Nextec clocking against Syspro input to balance
Verify all leave, sicknotes, IOD applications against wage program for availability
Capture all sick notes, leave and unpaid leave, LOA
Liaise with departmental Manager for all outstanding payroll requirements
Prepare weekly payroll for checking
Compile all required wages month end reports and timesheet
Capturing all training on HR section of payroll
Submitting all breakdowns for unions etc after payments
Responsible for timekeeping and documents for submission to security and cleaners
Handling administration of medical aid, provident fund, maternity, retirement, sick fund and death applications to MIBFA
Completing all UIF applications
Ensuring the correct overtime processes are adhered to
Accurately entering employee data, hours worked and wage information into the payroll system
Loading new employees and processing terminated employees on the payroll system
Ensuring all outstanding monies owed to the company are recovered
Checking and verifying hours worked during the week and on weekends for all wage employees
Ensure correct deduction of all wage related deductions and statutory requirements
Responding to employee questions and resolving payroll-related issues
Issuing IRP5's and other tax forms
Issuing of UI.19 documentation and certificate of service for terminated employees
Processing transfers of provident funds from MIBFA to Alex Forbes for employees transferring from wages to salaries
Assist in facilitation of the applications for the 2-Pot retirement system
Maintain and update office pay filing
Relieving on switchboard
General wages administration duties
Participate and assist with audits for the HR Department as and when required.

Requirements:

Qualifications/Experience:
Matric
Payroll qualification or other relevant qualification
Minimum 5 years relevant experience in Payroll (salaries and wages)
Experience in VIP Premier Payroll and SAGE 300 people
Knowledge of the MEIBC Main Agreement
Skills/Attributes and Competencies:
Payroll knowledge with relevant statutory legislation knowledge
Sound knowledge of the Metal Industrial Main Agreement
Exceptional attention to detail and a high level of accuracy
Excellent communication skills
Interpersonal and customer service skills
Excellent organisational and time management skills
Deadline driven and the ability to multi-task
Very high level of respect for confidential information
Willingness to learn
Ability to work in a high pressure and fast paced environment
Willingness to handle difficult situations