Admin Assistant

Description:

Freight Forwarder based in Kloof is looking for a Receptionist / Office Administrator. Matric minimum. MS Office skills including excel. Experience with POD's an advantage. Basic accounting experience an advantage. Immediate start essential. Duties include: opening shipment files, tracking shipment delivery dates, updating shipment details, proof of delivery process, building relationships with clients, reception, assisting with creditors and invoicing. Email your cv including current or previous salary and notice period.


Responsibility:
• Front of office - Welcome & direct guests. • Manage and maintain calendar for Management • Manage the switchboard and messages, answer, screen, and forward incoming phone calls/ assisting where applicable. • Filing, photocopying & scanning for all departments • Manage and order stationery and other office consumables • Maintaining office filing and storage systems for all departments • Generating letters and minutes of meetings. • Updating and maintaining databases such as mailing lists, contact lists, and client information • Arranging and monitoring courier service delivery • Managing the boardroom bookings and ensuring that boardroom equipment is available • Log calls for office maintenance • Provide backup support for other administrative & operations staff, as required, and perform other related duties. • Ensure the reception area is tidy and presentable, with all necessary stationery and material • PODS: Receive, check, maintain and update POD schedule and forward POD’s to Customers. • Accounts: Filing, Month end checks and assistant and other general admin and accounting duties • Basic Accounting Recons (benefit but not essential) • Pastel Accounting processing (benefit but not essential)