Description:
Key Responsibilities:The transport payments controller is responsible for administration and processing of transport evidence/submissions to facilitate payments for transporters. This is the go-to person for transport payment related queries for Zarbon Coal the logistics business.
The role entails coordination of all transport payment activities as delegated with procedures to be followed under direct supervision of the Commercial Accountant.
The responsibilities of the role are split into key six areas as follows:
1. Team management:
Oversee the Data capturing team and their processing of data on the ERP / SAP system. At various steps of the process to capture/verify the transporter proof of delivery (POD), logbook, load sheets, invoices, and payment requisition.
1.1. POD and Loadsheet capture/verification (if captured on site) on the ERP
1.2. Capture pre-approved Invoice on ERP
Co-ordinate the creditors team to ensure timely capture of invoices and the review of the supplier / transporter recons provided by the team prior to facilitating
2. Reconciliations Diesel usage:
Different routes have different pricing/rates, and short distance transporters are supplied with Diesel. Therefore, the various reconciliations need to be done to ensure billing and payment accuracy for both the company and transporter.
2.1. Diesel Usage Reconciliation
Diesel reconciliation fortnightly for short distance (local) transporters Work and collaborate with the Diesel team for verification and confirmation2.2. Route Separation
Separate the transporter routes for long distance, and short distance where applicable. This is due to different rates for different routes2.3. Confirmation and submission of reconciliation to transporter for invoicing
Separate the transporter routes for long distance, and short distance where applicable Apply the correct rate for the various routes 3. Auditing and Reporting
Due to the various elements involved in the process that includes proof of actual delivery, diesel, different rates for different routes with the same transporter, it is important to audit the documentation and process to eliminate or reduce errors.
3.1. Document auditing
Check the PODs and all other documents against what is loaded on site. Check the documents for internal compliance, correct stamps and etc3.2. Invoice auditing
Check invoice against SARS checklist for tax compliance3.3. Process auditing
Follow approved internal process. Ensure all internal approvals and audits are complied with.3.4. Where required assist or compile transport payments reports
4. Payment Process Co
20 Mar 2025;
from:
gumtree.co.za