Description:
Overview:
Our client, an independent global asset manager with R3.08 trillion in assets under management, is seeking a Senior Assistant Company Secretary. The Company Secretarial team is responsible for maintaining the corporate governance framework, requiring exceptional organizational skills and attention to detail. The role involves organizing board meetings, minute-taking, statutory filings, and participation in governance projects.
The Governance Officer plays a critical role in maintaining and enhancing corporate governance processes across Ninety One’s multiple jurisdictions. This is a highly demanding position, requiring exceptional organizational skills, attention to detail, and the ability to manage high workloads under tight deadlines. The successful candidate will work with senior executives, external auditors, legal teams, and regulatory bodies, ensuring full compliance with corporate governance requirements.
This role includes direct responsibility for South African CIPC filings, KYC oversight, management of the global entity management platform, and automation of governance processes using technology tools. The ideal candidate will be a self-starter with a strong legal or governance or administrative background, excellent problem-solving abilities, and proficiency in process automation tools.
Responsibilities:
Governance administration & compliance
• Act as the central administrator supporting the Company Secretariat and governance processes across multiple jurisdictions
• Take ownership of governance calendars, meeting schedules, agendas, deliverables schedules, and distribution lists
• Take full responsibility for all CIPC (Companies and Intellectual Property Commission) filings in South Africa, ensuring accurate and timely submissions
• Support the company secretaries in the maintenance and updating of governance process notes
• Oversee all South African KYC enquiries and compliance processes, ensuring compliance with local regulatory requirements, up-to-date and fully compliant documentation, responding to queries in a timely manner, and managing KYC support for the wider business
• Support compliance with global regulatory requirements, corporate policies, and enhance governance processes
Board & committee support
• Schedule, coordinate, and reschedule board, committee, and governance-related meetings across multiple time zones
• Liaise with internal and external stakeholders to ensure smooth meeting logistics
• Prepare and distribute board and committee packs, ensuring accuracy and timely delivery
• Utilize AI-powered tools for automated scheduling and agenda preparation
• Assist with minute-taking and action tracking, leveraging AI transcription and summarization tools where applicable
• Serve as a liaison for directo