Description:
Job Title:
Document Controller
Salary/rate:
Market Related
Position overview:
Document Controller is responsible for the timely, accurate and efficient preparation and management of all required documents for a particular project or entire organization.
Qualifications:
· Degree in business administration or related field
· Shall have relevant accreditation, training and experience to fulfil this role
· Proven work experience as a Document Controller or similar role
· Proficient typing and editing skills
· Attention to detail
Skills and Experience:
· Familiarity with engineering documents like drawings and specifications
· Very good verbal and written communication skills.
· Familiarity with conducting data analysis and reporting statistics.
· Excellent knowledge of document management software & Microsoft office Tools.
· Good organizational skills and attention to detail.
· Ability to work well with others and communicate effectively
· Ability to manage time and prioritize tasks effectively.
· At least 3 to 5 years of relevant experience in a similar Built environment.
· Minimum five (5) year’s work experience leading a document control team on large-scale EPC projects.
· Data accuracy
· Data security
Responsibilities:
· Support the Organization in the specific project, as well as the analysis of all involved Entities
· Support and assist in defining the Project Document Management Process and setup the Project Progress.
· Control and monitor Client Approval Process and Document submission to the Client.
· Support in defining, organizing and managing the Final Project documents handover to the Client.
· Transfer, preserve and maintain the document Management Knowledge.
· Ensure Document Management Methodology and Procedures maintenance and compliance, preparing the relevant project procedures
· Support and assist in organizing and controlling Reports.
· Provide Help Desk support on the Document Management Tools in use.
· Organize Document Register and Master Data List activities.
· Ensure training and assistance on Project Document Management topics,
· Support the Project Manager and the senior managements.
· Control and monitor progress calculation, document list status, workflow, internal distribution, transmittals, etc.
· Upload Project Templates and Contractual Documentation into the system.
· Control or assist in workflows management and document distribution
· Control or assist in linking document to activities.
· Control documentation formal correctness