Property / Office Administrator

Description:

Somerset West - If you are a highly motivated and detail-oriented candidate, then this position is for you! This is an exciting opportunity for someone with a passion for property management and a strong background in administrative support. Candidate must be available to start immediately. Core Duties Include:

• Manage phone calls and correspondence via ingoing and outgoing communications (e-mail)
• Update records and databases of tenants on a regular basis
• Managing property schedule and ensure rentals are renewed or advertised timeously
• Track stock of office supplies and place orders when needed
• Manage inventory stock for 2 holiday homes
• Bookings schedule check and payments received (holiday home)
• Handling of leasing paperwork and all lease administration required with renewals of lease, (drafting of lease contract or addendums, screening of new applications)
• Daily management of maintenance and repair schedule and arranging appointments with contractors and tenants
• Finding comparative quotes and ensuring work is completed on time
• Assist in receiving rental payments and collections and contacting tenants when required for late payments.
• Processing and preparation of COCT rates for residential units
• Reporting and management of claims schedule ensuring incidents are reported on time and processing of required photos and reports on incidents and payouts are received.
• Keeping record of insurance policies and renewals on time
• Liaising with Body Corporate, Estate Agent, Contractor, Attorney, Landlord, Tenant and Broker
• All other admin assistance required as requested.

Attributes :

• Attention to detail
• Multitasking abilities
• Strong verbal communication skills
• Good writing skills
• Time management skills
• Excellent interpersonal skills
• Computer literate (MS Word, Excel and Outlook)

Requirements:

• Manage phone calls and correspondence via ingoing and outgoing communications (e-mail)
• Update records and databases of tenants on a regular basis
• Managing property schedule and ensure rentals are renewed or advertised timeously
• Track stock of office supplies and place orders when needed
• Manage inventory stock for 2 holiday homes
• Bookings schedule check and payments received (holiday home)
• Handling of leasing paperwork and all lease administration required with renewals of lease, (drafting of lease contract or addendums, screening of new applications)
• Daily management of maintenance and repair schedule and arranging appointments with contractors and tenants
• Finding comparative quotes and ensuring work is completed on time
• Assist in receiving rental payments and collections and contacting tenants when required for late payments.
• Processing and preparation of COCT rates for residential units
• Reporting and management of claims schedule ensuring incidents are reported on time and processing of required photos and reports on incidents and payouts are received.
• Keeping record of insurance policies and renewals on time
• Liaising with Body Corporate, Estate Agent, Contractor, Attorney, Landlord, Tenant and Broker
• All other admin assistance required as requested.

• Attention to detail
• Multitasking abilities
• Strong verbal communication skills
• Good writing skills
• Time management skills
• Excellent interpersonal skills
• Computer literate (MS Word, Excel and Outlook)