Description:
Job Description: Our client, a well-established transport company handling 36-ton truck loads, is seeking an experienced Finance Administrator to join their team in Bellville. This role is ideal for someone with a background in transport and logistics administration, particularly with experience in fleet and financial coordination.Working Hours: Monday–Friday, 08:00–17:00 (No weekends or public holidays) Key ResponsibilitiesProof of Delivery (POD) Administration
- Accurately verify and record PODs for both internal and external fleets, including couriers
- Investigate and resolve discrepancies or missing documentation
- Maintain an organised, accessible POD filing system
- Process and reconcile supplier invoices
- Manage payment schedules, ensuring timely payments
- Handle supplier and customer account queries professionally
- Issue invoices and follow up on outstanding payments
- Negotiate payment plans where necessary
- Maintain accurate creditor and debtor records
- Reconcile accounts and prepare cash flow and balance reports
- Assist with reception duties, ensuring professional communication with all visitors and callers
- Liaise confidently with drivers, couriers, suppliers, and customers
- Provide administrative support across the team
- Identify and resolve issues related to deliveries, invoicing, and account discrepancies
- Ensure compliance with company policies and relevant industry regulations
- Complete tasks accurately and within required deadlines
- Work cohesively within a team environment to meet company objectives
- Proven experience in a similar administrative role within the transport/logistics sector
- Strong proficiency in MS Office (especially Excel, Word, Outlook)
- Familiarity with Datatim is an advantage
- Highly organised with exceptional attention to detail
- Ability to work methodically and meet deadlines
- Own vehicle and reliable transport
- Professional, punctual, and customer-focused attitude
Requirements:
Key ResponsibilitiesProof of Delivery (POD) Administration
- Accurately verify and record PODs for both internal and external fleets, including couriers
- Investigate and resolve discrepancies or missing documentation
- Maintain an organised, accessible POD filing system
- Process and reconcile supplier invoices
- Manage payment schedules, ensuring timely payments
- Handle supplier and customer account queries professionally
- Issue invoices and follow up on outstanding payments
- Negotiate payment plans where necessary
- Maintain accurate creditor and debtor records
- Reconcile accounts and prepare cash flow and balance reports
- Assist with reception duties, ensuring professional communication with all visitors and callers
- Liaise confidently with drivers, couriers, suppliers, and customers
- Provide administrative support across the team
- Identify and resolve issues related to deliveries, invoicing, and account discrepancies
- Ensure compliance with company policies and relevant industry regulations
- Complete tasks accurately and within required deadlines
- Work cohesively within a team environment to meet company objectives
- Proven experience in a similar administrative role within the transport/logistics sector
- Strong proficiency in MS Office (especially Excel, Word, Outlook)
- Familiarity with Datatim is an advantage
- Highly organised with exceptional attention to detail
- Ability to work methodically and meet deadlines
- Own vehicle and reliable transport
- Professional, punctual, and customer-focused attitude
Proof of Delivery (POD) Administration
- Accurately verify and record PODs for both internal and external fleets, including couriers
- Investigate and resolve discrepancies or missing documentation
- Maintain an organised, accessible POD filing system
- Process and reconcile supplier invoices
- Manage payment schedules, ensuring timely payments
- Handle supplier and customer account queries professionally
- Issue invoices and follow up on outstanding payments
- Negotiate payment plans where necessary
- Maintain accurate creditor and debtor records
- Reconcile accounts and prepare cash flow and balance reports
- Assist with reception duties, ensuring professional communication with all visitors and callers
- Liaise confidently with drivers, couriers, suppliers, and customers
- Provide administrative support across the team
- Identify and resolve issues related to deliveries, invoicing, and account discrepancies
- Ensure compliance with company policies and relevant industry regulations
- Complete tasks accurately and within required deadlines
- Work cohesively within a team environment to meet company objectives
- Proven experience in a similar administrative role within the transport/logistics sector
- Strong proficiency in MS Office (especially Excel, Word, Outlook)
- Familiarity with Datatim is an advantage
- Highly organised with exceptional attention to detail
- Ability to work methodically and meet deadlines
- Own vehicle and reliable transport
- Professional, punctual, and customer-focused attitude
Proof of Delivery (POD) Administration
- Accurately verify and record PODs for both internal and external fleets, including couriers
- Investigate and resolve discrepancies or missing documentation
- Maintain an organised, accessible POD filing system
- Process and reconcile supplier invoices
- Manage payment schedules, ensuring timely payments
- Handle supplier and customer account queries professionally
- Issue invoices and follow up on outstanding payments
- Negotiate payment plans where necessary
- Maintain accurate creditor and debtor records
- Reconcile accounts and prepare cash flow and balance reports
- Assist with reception duties, ensuring professional communication with all visitors and callers
- Liaise confidently with drivers, couriers, suppliers, and customers
- Provide administrative support across the team
- Identify and resolve issues related to deliveries, invoicing, and account discrepancies
- Ensure compliance with company policies and relevant industry regulations
- Complete tasks accurately and within required deadlines
- Work cohesively within a team environment to meet company objectives
- Proven experience in a similar administrative role within the transport/logistics sector
- Strong proficiency in MS Office (especially Excel, Word, Outlook)
- Familiarity with Datatim is an advantage
- Highly organised with exceptional attention to detail
- Ability to work methodically and meet deadlines
- Own vehicle and reliable transport
- Professional, punctual, and customer-focused attitude
- Accurately verify and record PODs for both internal and external fleets, including couriers
- Investigate and resolve discrepancies or missing documentation
- Maintain an organised, accessible POD filing system
- Process and reconcile supplier invoices
- Manage payment schedules, ensuring timely payments
- Handle supplier and customer account queries professionally
- Issue invoices and follow up on outstanding payments
- Negotiate payment plans where necessary
- Maintain accurate creditor and debtor records
- Reconcile accounts and prepare cash flow and balance reports
- Assist with reception duties, ensuring professional communication with all visitors and callers
- Liaise confidently with drivers, couriers, suppliers, and customers
- Provide administrative support across the team
- Identify and resolve issues related to deliveries, invoicing, and account discrepancies
- Ensure compliance with company policies and relevant industry regulations
- Complete tasks accurately and within required deadlines
- Work cohesively within a team environment to meet company objectives
- Proven experience in a similar administrative role within the transport/logistics sector
- Strong proficiency in MS Office (especially Excel, Word, Outlook)
- Familiarity with Datatim is an advantage
- Highly organised with exceptional attention to detail
- Ability to work methodically and meet deadlines
- Own vehicle and reliable transport
- Professional, punctual, and customer-focused attitude
28 May 2025;
from:
careers24.com