Description:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support on a 3 to 6-month contract. The ideal candidate will have experience handling diary management, coordinating travel (local and international), and organising meetings both virtually and in person. This role requires a professional who is detail-oriented, efficient, and able to thrive in a fast-paced environment.
Key Responsibilities:
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Diary Management:
Coordinate and manage calendars, schedule appointments, and handle meeting invitations and follow-ups. -
Travel Arrangements:
Organise local and international travel, including flights, accommodation, transport, and itineraries. -
Meeting Coordination:
Schedule, organise, and prepare for meetings (virtual and in-person), including setting up video calls, booking meeting rooms, preparing agendas, and taking minutes if required. -
General Administration:
Handle day-to-day administrative duties such as document preparation, filing, expense tracking, and correspondence. -
Stakeholder Liaison:
Act as a point of contact for internal and external stakeholders, ensuring professional communication and timely responses. -
Support Tasks:
Provide ad hoc support to executives or team members as needed throughout the duration of the contract.
Requirements:
-
Diary Management:
Coordinate and manage calendars, schedule appointments, and handle meeting invitations and follow-ups. -
Travel Arrangements:
Organise local and international travel, including flights, accommodation, transport, and itineraries. -
Meeting Coordination:
Schedule, organise, and prepare for meetings (virtual and in-person), including setting up video calls, booking meeting rooms, preparing agendas, and taking minutes if required. -
General Administration:
Handle day-to-day administrative duties such as document preparation, filing, expense tracking, and correspondence. -
Stakeholder Liaison:
Act as a point of contact for internal and external stakeholders, ensuring professional communication and timely responses. -
Support Tasks:
Provide ad hoc support to executives or team members as needed throughout the duration of the contract.