Description:
Purpose:
The position requires management and coordination of general maintenance and managing associated risk within the Icon Midlands Region facilities. This includes, but is not limited to, arranging simple, routine, or reactive maintenance, ensuring timely maintenance support, overseeing contractors, and liaising with staff to ensure repairs and maintenance work is performed to an acceptable standard with administrative functions and recordkeeping as required.
Key Responsibilities:
Facility and Service Role :
- Plan and manage required/expected foreseen maintenance, as well as ad-hoc maintenance in-line with approved processes.
- Supervise the provision of infrastructure, telecommunication, or other general services offered or used in facilities with related service providers.
- Ensure efficient well-managed procurement system in place at Icon facilities.
- Actively monitor and report tenant vacancies and liaise with the RBM and other staff as appropriate to address.
- Develop and manage facilities coordination budget for the Midlands Region.
Project coordination:
- Plan and execute projects associated with improving facilities.
- Maintain a list of outstanding matters to resolve and provide a monthly summary of outstanding matters to resolve at properties
Administrative functions:
- Ensure effective recordkeeping, submission of required budgets, reports, assessments, registers, and plans, in accordance with Icon policies.
- Manage effective administrative processes for quotes, payments, approvals, sign-off on quality of work and other recordkeeping as related to facility maintenance and/or services.
Requirements:
Purpose:
The position requires management and coordination of general maintenance and managing associated risk within the Icon Midlands Region facilities. This includes, but is not limited to, arranging simple, routine, or reactive maintenance, ensuring timely maintenance support, overseeing contractors, and liaising with staff to ensure repairs and maintenance work is performed to an acceptable standard with administrative functions and recordkeeping as required.
Key Responsibilities:
Facility and Service Role :
- Plan and manage required/expected foreseen maintenance, as well as ad-hoc maintenance in-line with approved processes.
- Supervise the provision of infrastructure, telecommunication, or other general services offered or used in facilities with related service providers.
- Ensure efficient well-managed procurement system in place at Icon facilities.
- Actively monitor and report tenant vacancies and liaise with the RBM and other staff as appropriate to address.
- Develop and manage facilities coordination budget for the Midlands Region.
Project coordination:
- Plan and execute projects associated with improving facilities.
- Maintain a list of outstanding matters to resolve and provide a monthly summary of outstanding matters to resolve at properties
Administrative functions:
- Ensure effective recordkeeping, submission of required budgets, reports, assessments, registers, and plans, in accordance with Icon policies.
- Manage effective administrative processes for quotes, payments, approvals, sign-off on quality of work and other recordkeeping as related to facility maintenance and/or services.
- Plan and manage required/expected foreseen maintenance, as well as ad-hoc maintenance in-line with approved processes.
- Supervise the provision of infrastructure, telecommunication, or other general services offered or used in facilities with related service providers.
- Ensure efficient well-managed procurement system in place at Icon facilities.
- Actively monitor and report tenant vacancies and liaise with the RBM and other staff as appropriate to address.
- Develop and manage facilities coordination budget for the Midlands Region.
- Plan and execute projects associated with improving facilities.
- Maintain a list of outstanding matters to resolve and provide a monthly summary of outstanding matters to resolve at properties
- Ensure effective recordkeeping, submission of required budgets, reports, assessments, registers, and plans, in accordance with Icon policies.
- Manage effective administrative processes for quotes, payments, approvals, sign-off on quality of work and other recordkeeping as related to facility maintenance and/or services.
Minimum Requirements:
- Grade 12
- 3 years + experience in facility management, and Finance
- Strong administration skills, including use of Excel
- Good communication and relationship skills
- English and one other official language essential
- Attention to detail and timekeeping
- Driver’s licence and own car
- Ability to work overtime as required
- Based in Durban office, but able to travel to other provinces for up to 3 nights at a time.
Successful candidates will be contacted within 2 weeks after the closing date of this position.
- Grade 12
- 3 years + experience in facility management, and Finance
- Strong administration skills, including use of Excel
- Good communication and relationship skills
- English and one other official language essential
- Attention to detail and timekeeping
- Driver’s licence and own car
- Ability to work overtime as required
- Based in Durban office, but able to travel to other provinces for up to 3 nights at a time.
Minimum Requirements:
- Grade 12
- 3 years + experience in facility management, and Finance
- Strong administration skills, including use of Excel
- Good communication and relationship skills
- English and one other official language essential
- Attention to detail and timekeeping
- Driver’s licence and own car
- Ability to work overtime as required
- Based in Durban office, but able to travel to other provinces for up to 3 nights at a time.
Successful candidates will be contacted within 2 weeks after the closing date of this position.