Conference & Banqueting Coordinator

Description:

Somerset West: My client, a leading hospitality establishment in the picturesque Helderberg area, is seeking an experienced, charismatic, and highly skilled Conference and Banqueting Coordinator to support the planning and execution of events. The successful candidate will report to the Senior Conference & Banqueting Coordinator and play a key role in delivering exceptional guest experiences. Purpose of the Role
We are seeking a dynamic and highly organised individual to support the planning, coordination and execution of conferences, banquets and events. This role is essential in ensuring seamless client experiences, maintaining strong relationships, and delivering events to the highest hospitality standards.

Key Responsibilities Include but Are Not Limited To

• Manage client communication and site inspections to establish event requirements
• Prepare proposals, quotes, contracts and timelines in coordination with internal teams
• Liaise with chefs and service teams to finalise menus, décor, guest lists and dietary needs
• Coordinate logistics, floor plans and event schedules with clients and suppliers
• Oversee vendor engagement for catering, AV, décor and outsourced services
• Ensure smooth on-site event execution in collaboration with the Banqueting Manager
• Handle last-minute changes, client queries and post-event breakdowns

Criteria

• Matric with hospitality qualification preferred
• Minimum 5 years' experience in event or conference coordination in the hospitality sector
• Proficiency in Opera, MS Office and event software
• Exceptional communication, planning and multitasking skills
• Excellent command of the English language
• Ability to work under pressure with strong attention to detail
• Willingness to work evenings, weekends and holidays as required
• Sound knowledge of food and beverage operations and banquet procedures
• Professional, service-focused approach with proven team coordination abilities

Note that consideration can only be given to applicants who have experience in an equal role in the hospitality industry and who are currently resident / resident at the time of appointment in the Helderberg area

Requirements:

• Manage client communication and site inspections to establish event requirements
• Prepare proposals, quotes, contracts and timelines in coordination with internal teams
• Liaise with chefs and service teams to finalise menus, décor, guest lists and dietary needs
• Coordinate logistics, floor plans and event schedules with clients and suppliers
• Oversee vendor engagement for catering, AV, décor and outsourced services
• Ensure smooth on-site event execution in collaboration with the Banqueting Manager
• Handle last-minute changes, client queries and post-event breakdowns

• Matric with hospitality qualification preferred
• Minimum 5 years' experience in event or conference coordination in the hospitality sector
• Proficiency in Opera, MS Office and event software
• Exceptional communication, planning and multitasking skills
• Excellent command of the English language
• Ability to work under pressure with strong attention to detail
• Willingness to work evenings, weekends and holidays as required
• Sound knowledge of food and beverage operations and banquet procedures
• Professional, service-focused approach with proven team coordination abilities