Project Administrator - Boksburg

Description:

The Project Administrator is responsible for supporting the coordination and execution of technical and production-related projects within the Operations team. This role plays a critical part in ensuring project documentation, procurement, interdepartmental collaboration, and client communications are effectively managed to meet project timelines, budgets, and quality standards.

The position requires a proactive, detail-oriented individual capable of managing multiple workflows, maintaining accurate documentation, and providing consistent support throughout the project lifecycle.

Key Responsibilities

• Create and manage project records in ERP and project management systems.

• Generate and track project documentation, including Bills of Materials (BOMs), Job Instructions, Assembly Instructions, and Order Confirmations.

• Process picking slips and purchase orders; follow up on component deliveries and supplier timelines.

• Track and report on production milestones, engineering deliverables, and special project requirements.

• Maintain accurate and up-to-date project data, ensuring alignment with production schedules.

• Provide weekly client updates and communicate any delays or risks.

• Ensure all project documentation is properly filed, ISO-compliant, and audit-ready.

• Schedule and minute project-related meetings, including internal reviews, client kick-offs, and inspections.

• Coordinate with logistics, expediting, and document control teams for seamless handovers from production to dispatch.

• Assist the Operations Team in resolving project scheduling conflicts and internal bottlenecks.

Requirements:

The Project Administrator is responsible for supporting the coordination and execution of technical and production-related projects within the Operations team. This role plays a critical part in ensuring project documentation, procurement, interdepartmental collaboration, and client communications are effectively managed to meet project timelines, budgets, and quality standards.

The position requires a proactive, detail-oriented individual capable of managing multiple workflows, maintaining accurate documentation, and providing consistent support throughout the project lifecycle.

Key Responsibilities

• Create and manage project records in ERP and project management systems.

• Generate and track project documentation, including Bills of Materials (BOMs), Job Instructions, Assembly Instructions, and Order Confirmations.

• Process picking slips and purchase orders; follow up on component deliveries and supplier timelines.

• Track and report on production milestones, engineering deliverables, and special project requirements.

• Maintain accurate and up-to-date project data, ensuring alignment with production schedules.

• Provide weekly client updates and communicate any delays or risks.

• Ensure all project documentation is properly filed, ISO-compliant, and audit-ready.

• Schedule and minute project-related meetings, including internal reviews, client kick-offs, and inspections.

• Coordinate with logistics, expediting, and document control teams for seamless handovers from production to dispatch.

• Assist the Operations Team in resolving project scheduling conflicts and internal bottlenecks.

• Create and manage project records in ERP and project management systems.

• Generate and track project documentation, including Bills of Materials (BOMs), Job Instructions, Assembly Instructions, and Order Confirmations.

• Process picking slips and purchase orders; follow up on component deliveries and supplier timelines.

• Track and report on production milestones, engineering deliverables, and special project requirements.

• Maintain accurate and up-to-date project data, ensuring alignment with production schedules.

• Provide weekly client updates and communicate any delays or risks.

• Ensure all project documentation is properly filed, ISO-compliant, and audit-ready.

• Schedule and minute project-related meetings, including internal reviews, client kick-offs, and inspections.

• Coordinate with logistics, expediting, and document control teams for seamless handovers from production to dispatch.

• Assist the Operations Team in resolving project scheduling conflicts and internal bottlenecks.

Requirements

• 2–3 years' experience in project administration, production coordination, or operations support.

• Relevant diploma or certificate in Administration, Project Management, Operations Management, or a related field (advantageous).

• Proficiency in ERP systems, Microsoft Excel, Word, and Outlook.

• Strong knowledge of project lifecycle processes and production support functions.

• Familiarity with ISO 9001 document control procedures (beneficial).

Key Attributes

• Strong attention to detail and exceptional organizational skills.

• Ability to manage competing priorities and tight deadlines.

• Confident communicator with excellent written and verbal communication skills.

• Self-starter with the ability to work independently and within a collaborative team.

• Calm under pressure, with a solution-oriented mindset.

Should you not receive a response within 10 working days, please consider your application as unsuccessful

• 2–3 years' experience in project administration, production coordination, or operations support.

• Relevant diploma or certificate in Administration, Project Management, Operations Management, or a related field (advantageous).

• Proficiency in ERP systems, Microsoft Excel, Word, and Outlook.

• Strong knowledge of project lifecycle processes and production support functions.

• Familiarity with ISO 9001 document control procedures (beneficial).

• Strong attention to detail and exceptional organizational skills.

• Ability to manage competing priorities and tight deadlines.

• Confident communicator with excellent written and verbal communication skills.

• Self-starter with the ability to work independently and within a collaborative team.

• Calm under pressure, with a solution-oriented mindset.

Requirements

• 2–3 years' experience in project administration, production coordination, or operations support.

• Relevant diploma or certificate in Administration, Project Management, Operations Management, or a related field (advantageous).

• Proficiency in ERP systems, Microsoft Excel, Word, and Outlook.

• Strong knowledge of project lifecycle processes and production support functions.

• Familiarity with ISO 9001 document control procedures (beneficial).

Key Attributes

• Strong attention to detail and exceptional organizational skills.

• Ability to manage competing priorities and tight deadlines.

• Confident communicator with excellent written and verbal communication skills.

• Self-starter with the ability to work independently and within a collaborative team.

• Calm under pressure, with a solution-oriented mindset.

Should you not receive a response within 10 working days, please consider your application as unsuccessful