Workshop Admin Assistant

Description:

Prepare and send quotations to non-maintenance customers for services, additional parts, and repair jobs.
Contact non-maintenance customers to track their machine hours and ensure that services are up to date.
Capture daily timesheets and overtime on Sage.
Invoice monthly maintenance and excess hours for all maintenance-related customers and submit to relevant client.
Capturing daily Technician timesheets & overtime
Compiling of monthly incentive reports
Assisting with invoicing
Closing of internal job cards
Drafting of quotations and timeous submission to clients
Filing

Requirements:

Experience and Qualifications

Minimum Matric
Intermediate user on Microsoft applications
Previous Administrative experience advantageous
SAGE experience a must


Skills & Competencies

Great Attention to Detail: Demonstrates meticulousness in all tasks, ensuring accuracy and precision in work.
Excellent Communication Skills: Able to convey information clearly and effectively, both verbally and in writing.
Good Time Management: Efficiently manages time to meet deadlines and prioritize tasks.
Ability to Track Machine Hours and Ensure High Levels of Customer Service: Skilled in monitoring machine usage and providing exceptional service to non-maintenance customers.
Exceptional Organizational Skills: Capable of organizing tasks, resources, and schedules to maximize efficiency.
Good Analytical Skills: Proficient in analyzing data and situations to make informed decisions.
Great Problem-Solving Skills: Adept at identifying issues and developing effective solutions.
Excellent Team Player: Works well with others, contributing to a positive and collaborative team environment.
Emotionally mature.