Description:
The overall purpose of the position: The O&M Utility Administrator will be responsible for providing comprehensive administrative support to the on-site teams. The position will be physically based at the Springbok Site (close to Virginia, Free State). The candidate will be dedicated to providing support to the Springbok team. This role includes controlling spare parts, handling supplier invoicing, liaising with finance departments to ensure timely payments, archiving maintenance records, and ensuring that all check sheets are properly filled out and maintained. Reports to: O&M Plant Manager Location: Virginia, Free State Salary: Market related Summary of Responsibilities: Administrative Support- Perform administrative tasks as guided by the line managers.
- Assist site teams with daily administrative tasks.
- Manage and organize office supplies and equipment for the site.
- Coordinate meetings and appointments as required.
- Monitor and control/maintain inventory levels of spare parts, tools and
- Coordinate with the internal Procurement Division and Suppliers for the procurement of spare parts/tools/equipment/consumables.
- Maintain accurate records of all spare parts transactions and inventory levels.
- Control and Audit on-site Spare Parts inventory at Springbok (including monthly stock counts).
- Assist in obtaining quotations from service providers/suppliers.
- Follow up on the purchase order process.
- Expedite purchase order deliveries.
- Facilitate supplier invoicing with the Finance Department.
- Work closely with the Finance Department to follow up on payments.
- Process and manage supplier invoices.
- Ensure all invoices are accurately recorded and approved in a timely manner.
- Liaise with suppliers to resolve any invoicing issues or discrepancies.
- Liaise with the plant manager to ensure all maintenance records are
- properly archived.
- Audit the ERP system compliance for Utility project.
- Liaise with the plant manager to ensure all check sheets are properly filled
- out, reviewed and filed.
- Follow up on outstanding admin matters with service providers/suppliers.
- Site amenities management
- Facilitate Site credit card recons with Plant Manager
- Perform any other administrative tasks assigned to enable Utility Plants to meet the O&M Agreement obligations.
- Inventory Accuracy including stock availability.
- Supplier payments processed in time.
- ERP System compliance.
- Feedback from site teams and other stakeholders on the administrative support provided.
- Attention to detail and accuracy.
- Ability to multitask and prioritize effectively.
- Problem-solving skills and ability to work independently.
- Strong team player with a proactive and positive attitude.
- Ability to handle confidential information with discretion.
- At minimum, have 2 years’ experience in Office Management or general
- Administration.
- Hold a diploma or an equivalent industry recognized qualification in
- Administration/Warehousing/Logistics.
- Proven experience in an admin intensive role, preferably in the renewable energy or utility sector.
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office and Google Suite.
- Experience with inventory management software and financial systems will be advantageous.
- Preference will be given to candidates residing in Virginia and the broader
- The ideal candidate will be passionate about the renewable energy industry and will embody respect and responsibility in the full sense of the word, while enjoying contributing to a team of highly knowledgeable professionals.
Requirements:
- Perform administrative tasks as guided by the line managers.
- Assist site teams with daily administrative tasks.
- Manage and organize office supplies and equipment for the site.
- Coordinate meetings and appointments as required.
- Monitor and control/maintain inventory levels of spare parts, tools and
- Coordinate with the internal Procurement Division and Suppliers for the procurement of spare parts/tools/equipment/consumables.
- Maintain accurate records of all spare parts transactions and inventory levels.
- Control and Audit on-site Spare Parts inventory at Springbok (including monthly stock counts).
- Assist in obtaining quotations from service providers/suppliers.
- Follow up on the purchase order process.
- Expedite purchase order deliveries.
- Facilitate supplier invoicing with the Finance Department.
- Work closely with the Finance Department to follow up on payments.
- Process and manage supplier invoices.
- Ensure all invoices are accurately recorded and approved in a timely manner.
- Liaise with suppliers to resolve any invoicing issues or discrepancies.
- Liaise with the plant manager to ensure all maintenance records are
- properly archived.
- Audit the ERP system compliance for Utility project.
- Liaise with the plant manager to ensure all check sheets are properly filled
- out, reviewed and filed.
- Follow up on outstanding admin matters with service providers/suppliers.
- Site amenities management
- Facilitate Site credit card recons with Plant Manager
- Perform any other administrative tasks assigned to enable Utility Plants to meet the O&M Agreement obligations.
- Inventory Accuracy including stock availability.
- Supplier payments processed in time.
- ERP System compliance.
- Feedback from site teams and other stakeholders on the administrative support provided.
- Attention to detail and accuracy.
- Ability to multitask and prioritize effectively.
- Problem-solving skills and ability to work independently.
- Strong team player with a proactive and positive attitude.
- Ability to handle confidential information with discretion.
- At minimum, have 2 years’ experience in Office Management or general
- Administration.
- Hold a diploma or an equivalent industry recognized qualification in
- Administration/Warehousing/Logistics.
- Proven experience in an admin intensive role, preferably in the renewable energy or utility sector.
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office and Google Suite.
- Experience with inventory management software and financial systems will be advantageous.
- Preference will be given to candidates residing in Virginia and the broader
- The ideal candidate will be passionate about the renewable energy industry and will embody respect and responsibility in the full sense of the word, while enjoying contributing to a team of highly knowledgeable professionals.
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED
14 May 2025;
from:
careers24.com