Faculty Officer

Description:

DUT, a leading university of Technology in South Africa, seeks a highly motivated and organised Faculty Officer to join our dynamic team. As we strive towards academic innovation and student success, you will play a pivotal role in supporting the Faculty of Applied Sciences.

Thriving in a fast-paced environment and enjoying complex administrative tasks, you will oversee faculty administration for teaching and research, coordinate academic programmes, and ensure compliance with university policies. As part of our ENVISION 2030 transformation, your contributions will be instrumental in shaping the future of the Faculty and the university.

MINIMUM REQUIREMENTS

• Honours Degree in Office Management/Business Administration
• Preference will be given to candidates with a Master’s Degree or Doctorate
• Seven (7) years of administrative experience, with three (3) years of supervisory experience in a higher education environment.

KNOWLEDGE AND SPECIAL REQUIREMENTS

• A commanding knowledge of the student information management system and sound knowledge of the Microsoft Office Suite (preference will be given to people with ITS and Oracle PeopleSoft experience).
• The ability to lead and supervise staff through processes such as registration, graduation, curriculum matters and other ITS and Oracle PeopleSoft-related functions (good interpersonal and communication skills, planning and organisational skills with special emphasis on student-centeredness
• Understanding of academic administration in the Higher Education environment (Higher Education Act/Statute/Rules SAQA, NQF and HEQSF
• The ability to record, document and report on proceedings at various platforms (Faculty Board, EXCO, Faculty Research Committees)

SUMMARY OF DUTIES

• General management of the Faculty administration and ensuring strong systems are in place with heads of departments.
• Manage administration procedures and processes for the admission of new students
• Manage the maintenance of student records for the Faculty
• Ensures that faculty members and students comply with university policies and procedures.
• Plays a key role in enrolment across all programmes in the faculty
• Manage the administrative aspects of the Faculty examinations
• Oversee qualifications processing
• Establish and implement administrative procedures for managing research activities within the Faculty.
• Manage relationships with, and regularly assess the needs and views of core customers in the DUT/section to improve the quality and effectiveness of services
• Contribute to efforts to improve the quality of teaching, research, and service within the faculty.
• Coordinate faculty awards events

Requirements:

• Honours Degree in Office Management/Business Administration
• Preference will be given to candidates with a Master’s Degree or Doctorate
• Seven (7) years of administrative experience, with three (3) years of supervisory experience in a higher education environment.

• A commanding knowledge of the student information management system and sound knowledge of the Microsoft Office Suite (preference will be given to people with ITS and Oracle PeopleSoft experience).
• The ability to lead and supervise staff through processes such as registration, graduation, curriculum matters and other ITS and Oracle PeopleSoft-related functions (good interpersonal and communication skills, planning and organisational skills with special emphasis on student-centeredness
• Understanding of academic administration in the Higher Education environment (Higher Education Act/Statute/Rules SAQA, NQF and HEQSF
• The ability to record, document and report on proceedings at various platforms (Faculty Board, EXCO, Faculty Research Committees)

• General management of the Faculty administration and ensuring strong systems are in place with heads of departments.
• Manage administration procedures and processes for the admission of new students
• Manage the maintenance of student records for the Faculty
• Ensures that faculty members and students comply with university policies and procedures.
• Plays a key role in enrolment across all programmes in the faculty
• Manage the administrative aspects of the Faculty examinations
• Oversee qualifications processing
• Establish and implement administrative procedures for managing research activities within the Faculty.
• Manage relationships with, and regularly assess the needs and views of core customers in the DUT/section to improve the quality and effectiveness of services
• Contribute to efforts to improve the quality of teaching, research, and service within the faculty.
• Coordinate faculty awards events