Description:
Job Title: Compliance Associate
Division/Department: Operations | Group Shared Services
Reporting to: Head of Compliance
Location: Claremont
Position Summary:
The Compliance Associate plays a pivotal role in supporting the internal compliance function by ensuring all compliance-related activities are executed accurately and efficiently. The incumbent works cross-functionally with various departments to ensure adherence to regulatory frameworks and internal policies, contributing to the organisation’s overall risk management and governance objectives.
Key Responsibilities:
1. Compliance Support and Record-Keeping
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Assist in drafting, reviewing, and updating compliance documentation including policies, procedures, and risk assessments.
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Compile and analyse data to support the preparation of audit reports and compliance reviews.
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Maintain and update compliance-related records and registers to ensure accessibility for audits and internal reviews.
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Monitor documentation to ensure consistency, accuracy, and completeness.
2. Project and Remediation Support
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Provide support in the execution and monitoring of compliance remediation initiatives and projects.
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Liaise with internal stakeholders to address compliance gaps and implement corrective measures.
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Track project progress, prepare reports, and escalate issues that may affect timelines or outcomes.
3. Commpay Administration
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Accurately capture estimates and actuals in Commpay and Xplan for Wealth Managers.
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Collaborate with the fees department to lodge commissions, ensuring accuracy and timely submission.
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Review and verify lodgements prior to monthly submission.
4. Training and Awareness
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Assist in the development and delivery of compliance training materials tailored to various employee levels.
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Coordinate with department heads to ensure content is relevant and aligned with regulatory and internal policy requirements.
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Monitor training participation and assess effectiveness through feedback and compliance metrics.
5. Research and Analysis
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Conduct research on regulatory changes, industry developments, and best practices.
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Analyse and present findings to the compliance team, supporting decision-making and strategic planning.
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Recommend proactive measures to mitigate compliance risks based on research insights.
Requirements:
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Assist in drafting, reviewing, and updating compliance documentation including policies, procedures, and risk assessments.
-
Compile and analyse data to support the preparation of audit reports and compliance reviews.
-
Maintain and update compliance-related records and registers to ensure accessibility for audits and internal reviews.
-
Monitor documentation to ensure consistency, accuracy, and completeness.
-
Provide support in the execution and monitoring of compliance remediation initiatives and projects.
-
Liaise with internal stakeholders to address compliance gaps and implement corrective measures.
-
Track project progress, prepare reports, and escalate issues that may affect timelines or outcomes.
-
Accurately capture estimates and actuals in Commpay and Xplan for Wealth Managers.
-
Collaborate with the fees department to lodge commissions, ensuring accuracy and timely submission.
-
Review and verify lodgements prior to monthly submission.
-
Assist in the development and delivery of compliance training materials tailored to various employee levels.
-
Coordinate with department heads to ensure content is relevant and aligned with regulatory and internal policy requirements.
-
Monitor training participation and assess effectiveness through feedback and compliance metrics.
-
Conduct research on regulatory changes, industry developments, and best practices.
-
Analyse and present findings to the compliance team, supporting decision-making and strategic planning.
-
Recommend proactive measures to mitigate compliance risks based on research insights.
-
2–3 years’ experience in an administrative role, with specific exposure to a FAIS compliance environment.
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Relevant tertiary qualification in risk management, law, or compliance from a recognised institution.
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RE5 certification is advantageous.
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Proficiency in MS Word, Excel, PowerPoint, and other industry-related systems.
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Strong organisational and multitasking abilities.
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High attention to detail and accuracy when handling complex information.
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Technologically adept with excellent communication skills.
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Ability to handle confidential information with discretion.
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Proactive, self-motivated, and able to work collaboratively across departments.
Required Qualifications and Experience:
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2–3 years’ experience in an administrative role, with specific exposure to a FAIS compliance environment.
-
Relevant tertiary qualification in risk management, law, or compliance from a recognised institution.
-
RE5 certification is advantageous.
-
Proficiency in MS Word, Excel, PowerPoint, and other industry-related systems.
Key Competencies:
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Strong organisational and multitasking abilities.
-
High attention to detail and accuracy when handling complex information.
-
Technologically adept with excellent communication skills.
-
Ability to handle confidential information with discretion.
-
Proactive, self-motivated, and able to work collaboratively across departments.