Financial Administrator - NPO

Description:

Established NPO needs a strong, dynamic individual to join their team.

Core Job Objective:

Manage Accounts:
Full Debtors function
Full Creditors function (Including AMPP International)
General Ledger
Bank Statements
Petty Cash Account
Control Accounts
Processing:
Registration of Memberships, AMPP, CorrISA courses, events, Publications, etc
Invoicing within 2-3 days, Credit Notes and Journals for above
Tax Invoicing upon receipt of payments (income to reflect in delivery period)
Maintaining Accounts Payable and Accounts Receivable in all Cashbooks
Petty Cash:
Management of all Petty Cash functions
Process all approved claims from Petty Cash upon receipt thereof
Reconciliation of Petty Cash on a monthly basis to be checked and signed off by Executive Director
Capture and pay expenses and fuel claims
Cash Book (All Accounts):
Ensure that all purchase requisitions are signed by Executive Director (Up to R10 000) and President (More than R10 000) before loading approved payments to the bank
Sort and load approved payments to creditors twice a month or as per creditors Service Level Agreement
Inform the authorised EXEC members and Executive Director to approve payments
Capture bank statements regularly to all cashbooks on Pastel Partner throughout the month
Print or View bank statements regularly to check for incoming payments received by customers
Liaise with Membership Administrator regularly for membership payments received
Upon payments and or official purchase order number from the Company, convert membership proforma invoices into tax invoices, process allocations and forward copies to customer and Membership Administrator
Liaise with Course Administrator regularly for course payments received
Verify if all payments for courses have been received 1 week prior to each course.
Upon payment and or official purchase order number from the Company, convert course proforma invoices into tax invoices, process allocations and forward copies to customer and Course Administrator
Liaise with Office Administrator regularly for SAQCC payments received
Upon payments and or official purchase order number from the Company, convert SAQCC proforma invoices into tax invoices, process allocations and forward copies to customer and Office Administrator
Ensure that payments are received first form SAQCC customer before payment to the supplier e.g. assessor
Liaise with Editor regularly for payments not received for magazine advertisement
Upon payments and or official purchase order number from the Company, convert proforma invoices into tax invoices, process allocations and forward copies to customer
Capture and monitor all movements on the below accounts on a regular bas