Description:
The successful candidate will need to meet the minimum requirements listed below:
•Minimum of 5 years’ experience in a Finance/bookkeeping position or similar.
•Sound knowledge about the accounting up to trial balance.
•Knowledge about Club Master Software will be a benefit.
•People Management and HR Skills
•Computer literacy (above average working knowledge of MS Word, Power Point and Excel)
•Good communication (English) and interpersonal skills.
•Sound Financial Acumen
PRINCIPAL ACCOUNTABILITIES
Daily recordkeeping and maintenance of the book of accounts by capturing transactions daily, preparing bank reconciliations, debtors’ maintenance, creditors maintenance, for day-to-day financial operations of the club.
RESPONSIBILITES – BOOKKEEPING
1)Bank Management
•Capture the bank statements into the accounting system daily.
•Reconcile the bank general ledger (GL) account.
•Capture the payments into the accounting system.
•Process the monthly debit order collections into the accounting system.
•Petty cash management and reconciliation.
2)Cash-ups
• Oversee and reconcile daily cash and card transactions from various departments within the club, including restaurant, and bar.
• Verify cash amounts against sales records and receipts to ensure accuracy.
3)Accounts Receivable
•Oversee the capturing of receipts, verify supporting documents for validity and accuracy.
•Capture the debtor invoices when required.
•Oversee the capturing of financial administration for membership accounts.
•Reconcile member spending accounts.
•Reconcile member rental accounts.
•Reconcile corporate accounts.
•Reconcile of debtor’s control.
4)Accounts Payable
•Capture the creditors invoices.
•Reconcile GRV’s captured by other members of staff.
•Capture the creditor payments in the accounting system.
•Ensure all processed invoices are valid and accurate.
5)Annual membership billing
•Oversee the process of membership database changes to prepare for annual billing.
•Oversee the capturing of membership invoices and credit notes.
6)Human Resources/ Compliance/ Legislation (Optional)
•Full payroll function, UI-19 submissions, EMP201, annual and bi-annual EMP501 reconciliations, IRP5’s and Workman’s Compensation Annual Returns.
•Maintain the job descriptions, contracts, and all statutory information in Employee Files.
•Annual CIPC submissions.
•Liaise with external Provident fund consultants regarding membership, policies and other fund related procedures.
•Liaise with external HR consultants regarding disciplinaries, policies and other HR related procedures.
•Maintain personnel files.
7)Record Keeping