Description:
Main purpose:
We are seeking a Personal Assistant. The successful applicant will be responsible for providing high-level administrative and personal support to the Director, on a part-time basis, ensuring efficiency in day-to-day operations.
Main responsibilities and accountabilities:
The successful applicant will be required to handle (but is not limited to) the following:
Administrative Support
Manage correspondence, including typing letters, resolutions, AGM minutes, and general documents from recordings or emails. Organize and maintain company records, correspondence files, and minute books. Prepare financial documents such as monthly turnover figures, debit notes, and personal invoices for the Director. Arrange document deliveries and collections, including couriering documents overseas. Order and maintain office supplies and stationery for the Director and team. Handle scheduling, calendar management, and meeting coordination. Assist with event planning for internal functions such as team events, birthdays, and special occasions. Upload and manage client information on Digital Cabinet, granting access to necessary files. Process financial requests, including validating and releasing vendor status on online banking. Provide direct support to the Director in managing professional and personal matters. Arrange travel, accommodation, and logistics for business-related and personal commitments. Maintain confidentiality and discretion when handling sensitive information. Coordinate various personal tasks such as scheduling appointments, organizing personal expenses, and overseeing relevant paperwork.Business Online Banking
Manage business banking tasks, including creating beneficiaries, processing payments, and ensuring financial transactions are completed accurately. Oversee deceased estate transactions, including banking account generation, payments to creditors, and processing inheritance distributions. Assist with financial reconciliation, travel expense summaries, and year-end reporting.
Deceased Estates Administration
Open and manage deceased estate files, ensuring all necessary forms are completed. Establish Estate Late banking accounts via Online Banking and obtain proof of account details. Adjust transaction limits on general and estate accounts. Draft correspondence for the Master of the High Court, including requests for information and document submissions. Arrange document submissions to the Master of the High Court via the company driver to finalize estates. Process creditor payments from deceased estate accounts. Coordinate obituary advertisements i
08 May 2025;
from:
gumtree.co.za