Billing Coordinator

Description:

• Creating sales invoices from the operating software.
• Managing the timely flow of files being passed for billing (invoices and pro-forma’s) ensuring accuracy and compliance standards are consistently maintained.
• Working with clients and colleagues in Operations and Account Management to ensure delivery of efficiency and service excellence.
• Research and resolve invoice discrepancies and respond to enquiries within specified time frames.
• Building and developing excellent working relations with key clients and with all colleagues.
• Provide supporting documentation for clients and auditors
• Proactively review pending billing regularly to ensure invoices are being raised at the earliest opportunity.
• Comply with information security regulations, principles and obligations in line with ISO, with emphasis on continued learning as technology changes.
• Maintain software and data encryption in line with compliance and relevant data protection laws globally, ensure the safety and accountability of all the data we handle.
• Demonstrate Environmental, social, and corporate governance compliance by helping to reduce business greenhouse gas emission, waste and increase recycling in your office. Share ideas with your sustainability champ to help your office reduce its carbon footprint.

Requirements:

• Creating sales invoices from the operating software.
• Managing the timely flow of files being passed for billing (invoices and pro-forma’s) ensuring accuracy and compliance standards are consistently maintained.
• Working with clients and colleagues in Operations and Account Management to ensure delivery of efficiency and service excellence.
• Research and resolve invoice discrepancies and respond to enquiries within specified time frames.
• Building and developing excellent working relations with key clients and with all colleagues.
• Provide supporting documentation for clients and auditors
• Proactively review pending billing regularly to ensure invoices are being raised at the earliest opportunity.
• Comply with information security regulations, principles and obligations in line with ISO, with emphasis on continued learning as technology changes.
• Maintain software and data encryption in line with compliance and relevant data protection laws globally, ensure the safety and accountability of all the data we handle.
• Demonstrate Environmental, social, and corporate governance compliance by helping to reduce business greenhouse gas emission, waste and increase recycling in your office. Share ideas with your sustainability champ to help your office reduce its carbon footprint.

• Finance/Accounting qualified/part qualified
• Knowledge of billing and the contributory operations function
• Experience of and/or desire to understand commercial drivers and operations of a worldwide business
• Knowledge of general accounting procedures
• Knowledge of accounting software (X3 ideal but not necessary)
• Experience of working with various (major) currencies
• Alternatively, previous experience in similar role required (1-3 years)
• Excellent customer service skills
• Knowledge of sales tax (VAT, GST, etc.)
• Strong interpersonal skills and ability to work with many international cultures and personalities
• Organizing and prioritizing all tasks; balance of self-motivated and team player
• Ability to meet daily / weekly / monthly deadlines
• Attention to detail and accuracy
• Adaptable to change and works well under pressure
• Excellent Excel and MS Office skills
• Customer service skills
• ‘Can do’ attitude and ability to learn quickly
• Have reliable transportation to and from the office

• Finance/Accounting qualified/part qualified
• Knowledge of billing and the contributory operations function
• Experience of and/or desire to understand commercial drivers and operations of a worldwide business
• Knowledge of general accounting procedures
• Knowledge of accounting software (X3 ideal but not necessary)
• Experience of working with various (major) currencies
• Alternatively, previous experience in similar role required (1-3 years)
• Excellent customer service skills
• Knowledge of sales tax (VAT, GST, etc.)
• Strong interpersonal skills and ability to work with many international cultures and personalities
• Organizing and prioritizing all tasks; balance of self-motivated and team player
• Ability to meet daily / weekly / monthly deadlines
• Attention to detail and accuracy
• Adaptable to change and works well under pressure
• Excellent Excel and MS Office skills
• Customer service skills
• ‘Can do’ attitude and ability to learn quickly
• Have reliable transportation to and from the office