Talent Acquistion Administrator

Description:

At iqbusiness , we don’t just recruit — we attract top talent with purpose.

We are on the lookout for a super-efficient , high-energy Talent Acquisition Administrator to support our busy Talent Acquisition Team so speed, accuracy, and adaptability are non-negotiables.

We are searching for a “Doer” and a “Go-Getter” — someone who adapts quickly, takes initiative, and gets things done with urgency and is able to thrive under pressure.

You will be a key part of the engine that keeps our recruitment function running smoothly.

Key Responsibilities and/or output areas include, but are not limited to:

Interview Coordination and Administration

• Coordinate and schedule both internal and client interviews, ensuring all logistical details are managed efficiently.
• Monitor and update interview progress through the online talent system.
• Collect and verify all required candidate documentation, ensuring profiles are accurate and complete.
• Manage proactive interview confirmations, rescheduling, and communication with candidates, consultants, and agency partners.
• Coordinate the setup of assessments or case studies as needed.
• Host candidate interviews when required, ensuring a seamless and professional experience.

Integrity Checks

• Conduct comprehensive background verifications, including credit (ITC), criminal, fraud, identity checks, through accredited credit bureaus or authorised third-party service providers.
• Confirm validity of work permits and passports (if applicable).
• Verify academic qualifications (Matric and tertiary).
• For international qualifications, verify legitimacy and flag concerns.
• Promptly escalate any discrepancies or concerns identified during background checks to the relevant Talent Acquisition Specialists.

Reference Checks

• Conduct comprehensive telephonic reference checks and ensure accurate completion of all supporting documentation.
• Obtain and document reference feedback provided by external recruitment agencies.
• Ensure all reference documentation is correctly filed and stored in the candidate’s record.

Database and Talent System Maintenance

• Accurately update and maintain candidate records within the recruitment database.
• Ensure all candidate information, including documentation and notes, is consistently up to date.
• Assist in the creation and finalisation of internal IQ CVs following interviews.

Ge neral Recruitment Administration & Support

• Provide general administrative assistance to the Talent Acquisition team on an ad hoc basis, ensuring flexibility in responding to varying recruitment needs.
• Contribute to internal Talent-related projects and initiatives as required.
• Gain exposure to and provide support across responsibilities typically held by Senior Talent Acquisition Administrators and Talent Acquisition Specialists — offering valuable career development opportunities.

What You’ll Need to Succeed

• 5+ years’ recruitment administration experience in a fast-paced environment.
• Experience supporting multiple Talent Specialists and business environments simultaneously.
• Strong working knowledge of Microsoft Office , especially Word and Excel.
• Comfortable using Teams , Zoom , and applicant tracking systems.
• Familiar with online recruitment portals and processes.
• Basic understanding of South African employment legislation relevant to hiring.
• Exceptional time management , attention to detail, and adaptability.

Education

• Matric
• Diploma/Certificate/degree in an HR or Recruitment related field preferred

Please Note:
As all iqbusiness roles require honesty in the handling of or access to cash, finances, financial systems, or confidential information; our recruitment process requires that the following background checks be completed: credit, criminal, ID, and qualification verification.

iqbusiness is committed to sustainable growth and transformation, we embrace diversity and employ previously disadvantaged individuals.

Requirements:

• Coordinate and schedule both internal and client interviews, ensuring all logistical details are managed efficiently.
• Monitor and update interview progress through the online talent system.
• Collect and verify all required candidate documentation, ensuring profiles are accurate and complete.
• Manage proactive interview confirmations, rescheduling, and communication with candidates, consultants, and agency partners.
• Coordinate the setup of assessments or case studies as needed.
• Host candidate interviews when required, ensuring a seamless and professional experience.

• Conduct comprehensive background verifications, including credit (ITC), criminal, fraud, identity checks, through accredited credit bureaus or authorised third-party service providers.
• Confirm validity of work permits and passports (if applicable).
• Verify academic qualifications (Matric and tertiary).
• For international qualifications, verify legitimacy and flag concerns.
• Promptly escalate any discrepancies or concerns identified during background checks to the relevant Talent Acquisition Specialists.

• Conduct comprehensive telephonic reference checks and ensure accurate completion of all supporting documentation.
• Obtain and document reference feedback provided by external recruitment agencies.
• Ensure all reference documentation is correctly filed and stored in the candidate’s record.

• Accurately update and maintain candidate records within the recruitment database.
• Ensure all candidate information, including documentation and notes, is consistently up to date.
• Assist in the creation and finalisation of internal IQ CVs following interviews.

• Provide general administrative assistance to the Talent Acquisition team on an ad hoc basis, ensuring flexibility in responding to varying recruitment needs.
• Contribute to internal Talent-related projects and initiatives as required.
• Gain exposure to and provide support across responsibilities typically held by Senior Talent Acquisition Administrators and Talent Acquisition Specialists — offering valuable career development opportunities.

• 5+ years’ recruitment administration experience in a fast-paced environment.
• Experience supporting multiple Talent Specialists and business environments simultaneously.
• Strong working knowledge of Microsoft Office , especially Word and Excel.
• Comfortable using Teams , Zoom , and applicant tracking systems.
• Familiar with online recruitment portals and processes.
• Basic understanding of South African employment legislation relevant to hiring.
• Exceptional time management , attention to detail, and adaptability.

• Matric
• Diploma/Certificate/degree in an HR or Recruitment related field preferred