Description:
My client, well established agricultural trading company Southern Africa is seeking to employ an Administrative Coordinator with at least 2 - 4 years relevant experience in import administration, logistics or supply chain management.The ideal candidate will have a Diploma or Degree in Logistics, Supply Chain Management, Business Administration, Accounting or a related field. EXPERIENCE AND QUALIFICATION:- A Diploma or Degree in Logistics, Supply Chain Management, Business Administration, Accounting or a related field.
- At least 2-4 years of experience in import administration, logistics or supply chain management
- Experience in processing accounts payable and accounts receivable invoices, with a strong understanding of basic accounting principles.
- Knowledge of the South African import and customs clearance process.
1. Import Documentation & Communication:
- Handle all processes surrounding supplier contracts from foreign suppliers, as well as local suppliers.
- Send the purchase contract information and relevant documents to the import customs agent for the import process.
- Manage and organize the import files, and ensure that all necessary documentation is accurate and up to date.
- Work closely with the import customs agent to follow up on the status of shipments and resolve any issues that arise during the shipment and clearance.
- Processes accounts payable invoices related to imported goods, ensuring that all payments are accurate and in accordance with agreed terms.
- Ensures timely payment of invoices and maintains records of payments to ensure accurate financial monitoring.
- Processes accounts receivable invoices, as required, ensuring that all customer-related invoicing is accurate, timely, and in accordance with company policies.
- Ensure that all imports comply with South African customs regulations and other legal requirements.
- Reporting on import activities.
- Assist with audits or internal reviews related to import, inventory control, invoicing and financial processes.
- Provide general administrative support as required.
- Assist in the preparation of reports and presentations for senior management or external stakeholders
- Perform other administrative tasks as required to support the sales and logistics team.
- Maintain strong working relationships with suppliers, import customs agents, banks, logistics service providers and other stakeholders involved in the import process.
- Quickly resolve any issues or discrepancies related to imports, payments, invoicing, inventory control or documentation.
- Analytical.
- Good Excel skills.
- Excellent customer service skills.
- Good attention to detail and accuracy in handling documentation, payments, invoices and inventory records.
- Excellent communication skills.
- Good planning and organizational skills and ability to work efficiently
- Ability to meet deadlines
- Ability to manage multiple tasks (multitasking)
- Ability to work in a team, but also a good sense of responsibility to work and complete tasks independently
- A proactive, solution-oriented approach to problem solving.
- A high level of integrity and professionalism in all interactions with internal and external stakeholders.
Requirements:
EXPERIENCE AND QUALIFICATION:- A Diploma or Degree in Logistics, Supply Chain Management, Business Administration, Accounting or a related field.
- At least 2-4 years of experience in import administration, logistics or supply chain management
- Experience in processing accounts payable and accounts receivable invoices, with a strong understanding of basic accounting principles.
- Knowledge of the South African import and customs clearance process.
1. Import Documentation & Communication:
- Handle all processes surrounding supplier contracts from foreign suppliers, as well as local suppliers.
- Send the purchase contract information and relevant documents to the import customs agent for the import process.
- Manage and organize the import files, and ensure that all necessary documentation is accurate and up to date.
- Work closely with the import customs agent to follow up on the status of shipments and resolve any issues that arise during the shipment and clearance.
- Processes accounts payable invoices related to imported goods, ensuring that all payments are accurate and in accordance with agreed terms.
- Ensures timely payment of invoices and maintains records of payments to ensure accurate financial monitoring.
- Processes accounts receivable invoices, as required, ensuring that all customer-related invoicing is accurate, timely, and in accordance with company policies.
- Ensure that all imports comply with South African customs regulations and other legal requirements.
- Reporting on import activities.
- Assist with audits or internal reviews related to import, inventory control, invoicing and financial processes.
- Provide general administrative support as required.
- Assist in the preparation of reports and presentations for senior management or external stakeholders
- Perform other administrative tasks as required to support the sales and logistics team.
- Maintain strong working relationships with suppliers, import customs agents, banks, logistics service providers and other stakeholders involved in the import process.
- Quickly resolve any issues or discrepancies related to imports, payments, invoicing, inventory control or documentation.
- Analytical.
- Good Excel skills.
- Excellent customer service skills.
- Good attention to detail and accuracy in handling documentation, payments, invoices and inventory records.
- Excellent communication skills.
- Good planning and organizational skills and ability to work efficiently
- Ability to meet deadlines
- Ability to manage multiple tasks (multitasking)
- Ability to work in a team, but also a good sense of responsibility to work and complete tasks independently
- A proactive, solution-oriented approach to problem solving.
- A high level of integrity and professionalism in all interactions with internal and external stakeholders.
- A Diploma or Degree in Logistics, Supply Chain Management, Business Administration, Accounting or a related field.
- At least 2-4 years of experience in import administration, logistics or supply chain management
- Experience in processing accounts payable and accounts receivable invoices, with a strong understanding of basic accounting principles.
- Knowledge of the South African import and customs clearance process.
- Handle all processes surrounding supplier contracts from foreign suppliers, as well as local suppliers.
- Send the purchase contract information and relevant documents to the import customs agent for the import process.
- Manage and organize the import files, and ensure that all necessary documentation is accurate and up to date.
- Work closely with the import customs agent to follow up on the status of shipments and resolve any issues that arise during the shipment and clearance.
- Processes accounts payable invoices related to imported goods, ensuring that all payments are accurate and in accordance with agreed terms.
- Ensures timely payment of invoices and maintains records of payments to ensure accurate financial monitoring.
- Processes accounts receivable invoices, as required, ensuring that all customer-related invoicing is accurate, timely, and in accordance with company policies.
- Ensure that all imports comply with South African customs regulations and other legal requirements.
- Reporting on import activities.
- Assist with audits or internal reviews related to import, inventory control, invoicing and financial processes.
- Provide general administrative support as required.
- Assist in the preparation of reports and presentations for senior management or external stakeholders
- Perform other administrative tasks as required to support the sales and logistics team.
- Maintain strong working relationships with suppliers, import customs agents, banks, logistics service providers and other stakeholders involved in the import process.
- Quickly resolve any issues or discrepancies related to imports, payments, invoicing, inventory control or documentation.
- Analytical.
- Good Excel skills.
- Excellent customer service skills.
- Good attention to detail and accuracy in handling documentation, payments, invoices and inventory records.
- Excellent communication skills.
- Good planning and organizational skills and ability to work efficiently
- Ability to meet deadlines
- Ability to manage multiple tasks (multitasking)
- Ability to work in a team, but also a good sense of responsibility to work and complete tasks independently
- A proactive, solution-oriented approach to problem solving.
- A high level of integrity and professionalism in all interactions with internal and external stakeholders.
06 May 2025;
from:
careers24.com