Front Desk Office Administrator

Description:

Killarney Gardens, Cape Town

An established leader in the manufacture and supply of thermoplastic products is seeking a vibrant, well-presented, and confident Front Desk Office Administrator to join their dynamic corporate team. The ideal candidate is proactive, deadline-driven, and able to multitask efficiently in a fast-paced environment. If you're a go-getter who thrives under pressure, communicates clearly, and enjoys being part of a diverse team, this could be the perfect opportunity for you.

Key Responsibilities:

• Greet and assist visitors professionally
• Handle incoming calls and emails
• Schedule meetings and appointments
• Coordinate travel arrangements
• Organize staff birthday celebrations and monthly team-building initiatives
• Create and manage purchase orders daily
• File documents for debtors, creditors, and audit preparation
• Schedule and monitor vehicle servicing and repairs
• Assist in managing insurance profiles and claims
• Support BBBEE project activities
• Run errands as required
• Manage office supply inventory
• Oversee staff workwear distribution
• Receive supplier deliveries and manage outgoing customer deliveries and payments
• Manage onsite first aid supplies
• Handle internal staff communications and notice distribution
• Maintain organized and up-to-date filing systems
• From time to time, responsibilities may be adjusted depending on business needs, but will remain reasonable and related to the role

Requirements:

• Greet and assist visitors professionally
• Handle incoming calls and emails
• Schedule meetings and appointments
• Coordinate travel arrangements
• Organize staff birthday celebrations and monthly team-building initiatives
• Create and manage purchase orders daily
• File documents for debtors, creditors, and audit preparation
• Schedule and monitor vehicle servicing and repairs
• Assist in managing insurance profiles and claims
• Support BBBEE project activities
• Run errands as required
• Manage office supply inventory
• Oversee staff workwear distribution
• Receive supplier deliveries and manage outgoing customer deliveries and payments
• Manage onsite first aid supplies
• Handle internal staff communications and notice distribution
• Maintain organized and up-to-date filing systems
• From time to time, responsibilities may be adjusted depending on business needs, but will remain reasonable and related to the role

• Matric Certificate
• 5+ years’ experience in similar role
• Valid driver’s license and own vehicle
• Proficient in Microsoft Office (Word and Excel)
• Basic bookkeeping knowledge
• Strong organizational and communication skills
• Professional appearance and demeanour
• Ability to manage multiple tasks and prioritize effectively

Minimum Requirements:

• Matric Certificate
• 5+ years’ experience in similar role
• Valid driver’s license and own vehicle
• Proficient in Microsoft Office (Word and Excel)
• Basic bookkeeping knowledge
• Strong organizational and communication skills
• Professional appearance and demeanour
• Ability to manage multiple tasks and prioritize effectively