Operations Administrator

Description:

Duties and Responsibilities

These will include and not limited to the following:

Design Department

• Overseeing and supporting the design process within an organization

• Managing design projects: Collaborating with the design team to establish project timelines, deliverables and objectives. Tracking project progress and ensuring adherence to deadlines

• Coordinating cross-functional collaboration

• Maintaining documentation: Creating and managing design documentation including project briefs, design proposals, client presentations and design guidelines.Ensuring that all relevant documentation is up-to-date, organized and easily accessible to the team

• Procuring and managing design resources. Assisting in the procurement of design tools, software and equipment. Maintaining an inventory of design resources and ensuring that they are properly utilized and maintained

• Supporting design team members and operations: Providing administrative support to the design team including scheduling meetings, organizing travel arrangements and managing expenses

• Draw up Bill of Materials of Products based on Design requirements

• Quality control and evaluation: Conducting regular quality control checks to ensure that design projects meet the required standards and specifications

• Collecting feedback from stakeholders and incorporating it into future design improvements

• Budget management: Assisting in the preparation and monitoring of the design department budget

• Tracking expenses, identifying cost-saving opportunities and ensuring that projects are completed within budgetary constraints

  
  

  Operations Department

  • Processing data on Inventory Software - new product codes and loading new Bills of Materials

  • Load Assemblies of Products for Operations Production

  • Processing PO's to Suppliers

  • Collaborate with cross-functional teams to facilitate communication and cooperation in achieving operational goals

  • Handle logistics including scheduling, resource allocation and inventory management to meet operational demands

  • Serve as a point of contact for internal and external stakeholders regarding operational matters

  • Provide admin support as needed including documentation, reporting and correspondence.Ensure compliance with regulatory requirements and industry standards in all operational activities

    
    

    Experience and Qualifications:

    • A relevant tertiary qualification preferable.Minimum 2years experience in an administration/operations environment

      Required Skills/Abilities:

      • Strong organisational and project management skills

      • Excellent communication and interpersonal skills

      • Attention to detail and ability to multitask and prioritise

      • Problem-solving and decision-making abilities

      • Ability to work independently and collaboratively

      • Strong time-management

      • Proficiency in Microsoft/Google Suite and familiar with Task Management Software.

      • Strong customer service skills

      • Deadline driven

      • Ability to handle stress in a fast-paced environment

      • Understanding of operational processes, policies and procedure

        Email your CV to hradmin@acgear.co.za