Procurement & Transport Manager

Description:

Duties and Responsibilities
Procurement

Negotiate with suppliers/service providers to obtain required quality at optimum price arid terms
Liaise with internal workshop managers to obtain correct products and services at best prices for jobs
Ensure that an up-to-date data base of suppliers exists for the various products and services required
Control spend and build a culture of long-term savings on procurement costs
Monitor the delivery compliance of ordered materials and services to ensure on time delivery
Lead preferential procurement practices in accordance with BBBEE codes
Only purchase from approved suppliers with good track records


Stores

Control the issuing and receiving of items in and out of store with the correct paperwork
Perform continuous stock checks to ensure that physical stock agrees to the accounting Inventory on Syspro
Ensure the correct unit of measure is entered for every line item of stock
Ensure the correct unit price per unit of measure for each line item of stock
Correctly close of financial month ends
Plan and undertake biannual stock counts and the year-end audited stock counts
Explain all material variances on stock counts
Maintain a clean, neat and efficient store at all time


Logistics and Transport

Ensure that transport is planned in a timely manner for delivery to customers using the most efficient transport be that own fleet or rented transport
Maintain the in-house fleet of vehicles at optimum levels to be available when needed an in road worth condition
Manage and control all drivers
Ensure that all drivers have the correct licence code to drive allocated vehicles, and that these drivers licences are up to date and renewed as required
Ensure that all PDP licences are renewed in a timely manner
Plan all imports and ensure that the correct documents are in place at the correct INCOT ERMS
Liaise with the approved freight forwarder to ensure import are on time
Arrange all permits and traffic authority approvals for heavy duty road transport
Must have up to date knowledge of the Aarto Act and must be the Divisions appointed Aarto representative
Must check up on all traffic fines of drivers and ensure these are settled timeously to avoid Aarto penalties
Must manage vehicle accidents and reporting to police and insurance
Manage and control fuel usage using First Auto
Assist with the annual insurance renewal for all vehicles including car allowance vehicles
Arrange correct inland insurance for expensive items been transported with Marsh


Export

Ensure that optimum transport is arranged for transport into Africa — own transport or rented transport
Liaise with the appointed freight forwarder to ensure timeous collection of items to be exported by sea or air freight and correct export documentation and INCOTERMS
Ensure all export documentation handled by hired transporters is returned to the division on time and includes SAD 500, SARS customs stamped border crossing documents
Ensure that the correct certificates are obtained as required in the export country e.g. Fumigation certificate, etc

Requirements:

Qualifications & Experience

Post Matric Qualification in Supply Chain or other relevant field
5-10 years' experience in a demand planning/forecasting/inventory controller role within a manufacturing/ engineering organisation.
Managerial skills to supervise and motivate both senior and junior staff
Experience in a Repairs and Services environment will be an advantage
Computer literacy - Microsoft packages, Word, PowerPoint, Excel and Office
Expert knowledge on Syspro (ERP)
Solid understanding of inventory management practices and procedures