Description:
Executive Assistant & Office Administrator (Aviation & Defence) (JB5302)
Bedfordview, Gauteng
R15 000 to R30 000 a month CTC (Depending on experience and qualifications)
Permanent
A dynamic and fast-growing international company in the Aviation and Defence sector is seeking a highly organized and proactive Administration / Front Desk / Secretary to support its South African operations. This is an excellent opportunity to work in a professional, fast-paced environment where you will play a key role in ensuring smooth office operations, supporting leadership, and maintaining a polished front office presence
Minimum Requirements:
Own vehicle and valid licence
Diploma or Certificate in Office Administration, Business Administration, or Secretarial Studies
Minimum 2–4 years of experience in Office Administration / HR support and Secretarial roles
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
Strong written and verbal communication skills
Excellent organizational and time-management skills
Professional demeanor with a positive attitude and strong work ethic
Ability to prioritize tasks and work under pressure in a fast-paced environment
High attention to detail and strong problem-solving skills
Familiarity with South African business protocols and compliance (advantageous)
Experience supporting senior executives or multiple departments
Knowledge of basic accounting or procurement processes
Ability to work independently with minimal supervision
Strong interpersonal skills and customer-service orientation
Duties and Responsibilities:
Manage and organize office operations and procedures, including filing systems, correspondence, and supplies
Schedule appointments, meetings, and conference calls; prepare meeting agendas and minutes
Handle incoming calls, emails, and other communications professionally and efficiently
Draft, format, and proofread business correspondence, reports, presentations, and documents
Maintain and update company databases, records, and filing systems (both electronic and paper-based)
Coordinate travel arrangements, visas, and accommodation for management and visiting staff
Support HR administration, including onboarding, leave tracking, and recordkeeping
Manage office supplies inventory and place orders when needed
Liaise with vendors, service providers, and landlords to ensure smooth operations
Assist in organizing internal and external events, workshops, and staff functions
Handle confidential information with integrity and discretion
Perform general administrative duties and ad-hoc tasks as assigned by management
Please do not apply using Scanned CVs, no supporting documentation is required at this point, this will be requested later.
Kontak Recruitment Disclaimer:
Equal opportunity: All backgrounds are welcomed, with no bias. All are considered based on requirements.
Job specifics: Requirements mirror advertisement, duties may adjust for client needs.
Fair process: Fair assessment, only shortlisted candidates contacted due to volume.
Privacy: Data processed as per Privacy Policy. By applying, you agree to data handling. We safeguard applicant info.
Candidate verification: Candidates selected by the client are verified. False info may disqualify or end employment via the client.
Offer clarity: Advert is not a binding offer. Written offers based on pre-employment conditions.
No direct link: Advert is not tied to Kontak Recruitment. We assist in the employment process ONLY.
Applicant Responsibility: Upon applying, confirmation of receipt for a specific advert is given. If no confirmation is received, you must verify with Kontak Recruitment.
Requirements:
Own vehicle and valid licence
Diploma or Certificate in Office Administration, Business Administration, or Secretarial Studies
Minimum 2–4 years of experience in Office Administration / HR support and Secretarial roles
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
Strong written and verbal communication skills
Excellent organizational and time-management skills
Professional demeanor with a positive attitude and strong work ethic
Ability to prioritize tasks and work under pressure in a fast-paced environment
High attention to detail and strong problem-solving skills
Familiarity with South African business protocols and compliance (advantageous)
Experience supporting senior executives or multiple departments
Knowledge of basic accounting or procurement processes
Ability to work independently with minimal supervision
Strong interpersonal skills and customer-service orientation