Description:
We are seeking a dynamic and detail-oriented Executive Assistant with a strong accounting background to support senior management. This role is a blend of executive assistance (30%) and accounting functions (70%), requiring exceptional organizational skills, financial expertise, and the ability to handle confidential matters with professionalism.
What you'll do
Accounting & Financial Management
- Full responsibility for accounting and financial reporting up to financial statement level for designated entities
- Manage accounts payable and receivable, general ledger maintenance, and reconciliations
- Oversee VAT, tax submissions, and regulatory compliance
- Supervise financial operations of management companies handling international entities
- Monitor and analyze financial performance, preparing detailed reports and variance analysis
- Assist in budgeting, forecasting, and cash flow management
- Support audit preparation and liaise with auditors to ensure compliance
- Maintain oversight of expenditure and banking relationships, ensuring optimal financial efficiency
Corporate Structuring & Project Management
- Execute key corporate finance and structuring initiatives
- Support the board in implementing corporate strategies and governance improvements
- Identify and drive process enhancements for operational efficiency
Company Secretarial Duties
- Manage statutory records, draft resolutions, and oversee regulatory filings
- Ensure compliance with corporate governance requirements
- Coordinate trust administration and board activities
Executive Support & Administration
- Manage the Director’s calendar, ensuring efficient scheduling and prioritization
- Coordinate domestic and international travel arrangements
- Handle confidential correspondence and act as a liaison between internal and external stakeholders
- Assist in event planning and corporate engagements
Operational Coordination
- Organize and maintain essential documentation, including KYC, FICA, and board packs
- Act as a point of contact for office management tasks, liaising with service providers as needed
Leadership & Strategic Support
- Provide strategic recommendations to the Director based on financial insights and operational needs
- Foster strong internal collaboration to support organizational objectives
- Ensure timely execution of responsibilities, meeting deadlines without compromising quality
Requirements:
- Full responsibility for accounting and financial reporting up to financial statement level for designated entities
- Manage accounts payable and receivable, general ledger maintenance, and reconciliations
- Oversee VAT, tax submissions, and regulatory compliance
- Supervise financial operations of management companies handling international entities
- Monitor and analyze financial performance, preparing detailed reports and variance analysis
- Assist in budgeting, forecasting, and cash flow management
- Support audit preparation and liaise with auditors to ensure compliance
- Maintain oversight of expenditure and banking relationships, ensuring optimal financial efficiency
- Execute key corporate finance and structuring initiatives
- Support the board in implementing corporate strategies and governance improvements
- Identify and drive process enhancements for operational efficiency
- Manage statutory records, draft resolutions, and oversee regulatory filings
- Ensure compliance with corporate governance requirements
- Coordinate trust administration and board activities
- Manage the Director’s calendar, ensuring efficient scheduling and prioritization
- Coordinate domestic and international travel arrangements
- Handle confidential correspondence and act as a liaison between internal and external stakeholders
- Assist in event planning and corporate engagements
- Organize and maintain essential documentation, including KYC, FICA, and board packs
- Act as a point of contact for office management tasks, liaising with service providers as needed
- Provide strategic recommendations to the Director based on financial insights and operational needs
- Foster strong internal collaboration to support organizational objectives
- Ensure timely execution of responsibilities, meeting deadlines without compromising quality
- Accounting: 3 to 4 years
- Corporate Finance: 3 to 4 years
- Financial Report Writing: 3 to 4 years
- Microsoft Office: 3 to 4 years
- Sage: 3 to 4 years
- Cipc: 3 to 4 years
- Efiling: 3 to 4 years
- Draftworx: 3 to 4 years
- Mandatory: BCom Accounting or equivalent (completed)
- Articles completed at a registered accounting/auditing firm
- 3–5 years post-articles experience in a similar role within a fast-paced environment
- Proven experience in accounting, financial reporting, and company secretarial functions
- Familiarity with corporate finance and structuring projects
- Software proficiency in Sage, Draftworx, Microsoft Office, eFiling, and CIPC
- Advanced Microsoft Office Suite (Excel, Word, PowerPoint) proficiency
- Strong analytical, problem-solving, and organizational abilities
- Excellent verbal and written communication skills
- High level of discretion, integrity, and professionalism
- Ability to multitask and adapt to dynamic business environments
What you'll need
Qualifications
- Mandatory: BCom Accounting or equivalent (completed)
Experience
- Articles completed at a registered accounting/auditing firm
- 3–5 years post-articles experience in a similar role within a fast-paced environment
- Proven experience in accounting, financial reporting, and company secretarial functions
- Familiarity with corporate finance and structuring projects
- Software proficiency in Sage, Draftworx, Microsoft Office, eFiling, and CIPC
Skills & Competencies
- Advanced Microsoft Office Suite (Excel, Word, PowerPoint) proficiency
- Strong analytical, problem-solving, and organizational abilities
- Excellent verbal and written communication skills
- High level of discretion, integrity, and professionalism
- Ability to multitask and adapt to dynamic business environments
30 Apr 2025;
from:
careers24.com