Defended Litigation Secretary

Description:

Our client in Lynnwood, Pretoria is seeking an experienced Defended Litigation Secretary to join their dynamic legal team. The ideal candidate will have 3–5 years of experience in defended foreclosure matters, along with strong dictation typing skills and exceptional attention to detail. Proficiency in Microsoft Office (Word, Excel, and PowerPoint) is essential, as is experience working with GhostPractice, Caselines, My Attorneys, and CACS systems. Excellent organizational and time-management abilities are required, and a solid understanding of legal terminology and foreclosure procedures will be highly advantageous. A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE : Permanent
SECTOR : Admin / Legal
BASIC SALARY : R16 000.00
START DATE : A.S.A.P / Immediate

REQUIREMENTS:

• 3–5 years’ experience as a Litigation Secretary in defended foreclosure matters
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience with GhostPractice, Caselines, My Attorneys, and CACS systems
• Strong dictation typing skills with high accuracy and attention to detail
• Excellent organizational and time-management skills
• Solid understanding of legal terminology and foreclosure procedures (preferred)

DUTIES:

Document Production & Management:

• Typing and amending legal documents including defenses, witness statements, correspondence, and court forms.
• Preparing trial bundles, pleadings, and case summaries.
• Managing version control and accurate filing (electronic and physical).

Client & Court Communication:

• Liaising with clients, counsel, experts, and court staff in a professional manner.
• Handling incoming and outgoing correspondence, including email and telephone inquiries.

Case Administration:

• Opening and closing files in line with firm procedures.
• Experience in drafting and processing legal documents under attorney supervision, including motions, pleadings, notices, sheriff's letters, and other litigation-related documentation.
• Diary management – court dates, deadlines, meetings.
• Coordination with legal professionals to ensure timely filings, court appearances, reporting, and feedback to clients.
• Monitoring key dates and ensuring deadlines are met.
• Managing case files and documentation, ensuring all files are current and well-organized.

Compliance & Confidentiality:

• Ensuring all actions comply with legal and regulatory requirements, including data protection.
• Maintaining confidentiality and discretion at all times.

HOURS:

• Monday to Friday: 08:00 – 17:00

Should you meet all the requirements, apply on our website at www.statusstaffing.com today.
Should you not hear back from us within 10 working days, please consider your application as unsuccessful. We will retain your credentials for future similar roles.

Requirements:

• 3–5 years’ experience as a Litigation Secretary in defended foreclosure matters
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience with GhostPractice, Caselines, My Attorneys, and CACS systems
• Strong dictation typing skills with high accuracy and attention to detail
• Excellent organizational and time-management skills
• Solid understanding of legal terminology and foreclosure procedures (preferred)

• Typing and amending legal documents including defenses, witness statements, correspondence, and court forms.
• Preparing trial bundles, pleadings, and case summaries.
• Managing version control and accurate filing (electronic and physical).

• Liaising with clients, counsel, experts, and court staff in a professional manner.
• Handling incoming and outgoing correspondence, including email and telephone inquiries.

• Opening and closing files in line with firm procedures.
• Experience in drafting and processing legal documents under attorney supervision, including motions, pleadings, notices, sheriff's letters, and other litigation-related documentation.
• Diary management – court dates, deadlines, meetings.
• Coordination with legal professionals to ensure timely filings, court appearances, reporting, and feedback to clients.
• Monitoring key dates and ensuring deadlines are met.
• Managing case files and documentation, ensuring all files are current and well-organized.

• Ensuring all actions comply with legal and regulatory requirements, including data protection.
• Maintaining confidentiality and discretion at all times.

• Monday to Friday: 08:00 – 17:00