Description:
- Portfolio Administration
- General office Administration
- Portfolio Administration: Bodies Corporate, Home Owners Associations, and other community schemes
- Diary Management: Scheduling of appointments
- Attending Trustee and General Meetings
- Taking minutes
- Typing of minutes
- Submit minutes for review by Manager within 3 working days of meeting
- Attending to matters arising from meetings
- Assisting owners with queries
- Assisting trustees/Excom on matters applicable to scheme
- Meetings with Building Managers
- Cell-to-gate registrations of owners or there tenants
- Keep scheme information in Permanent Folder (on server) in a neat an organised fashion
- Ensure an effective and professional communication strategy with trustees / owners
- Communication with all role players where required (legal /financial/Repairs & Maintenance)
- Typing of all correspondence to owners on trustee instruction
- Follow-up on complaints and provide feedback to Trustees where required
- Notices of Trustees Meetings and Annual General Meetings and the Minutes thereof
- Timely distribution of notices and minutes
- Dealing with daily correspondence
- E-mail management (respond within 24-hours on emails)
- Liaising between departments and Trustees
- Sending of communication through in-house systems and Portal
- Repairs and Maintenance:
- Feedback to R&M Department after meetings on R&M matters
- Instruct R&M Department to Open job cards if necessary
- Liaise with R&M Department as necessary to arrange for access to Common Property, units or other
- Seek approval in Meetings from trustees/caretaker to pay completed R&M jobs
- Attend monthly site inspections with R&M
- Attend site meetings with trustees if required
- Accounting/Financial:
- Communicate with and give instructions to Finance Department after Meetings or as per Trustee instructions
- Submitting invoices for payments on Wednesdays
Requirements:
- Portfolio Administration
- General office Administration
- Portfolio Administration: Bodies Corporate, Home Owners Associations, and other community schemes
- Diary Management: Scheduling of appointments
- Attending Trustee and General Meetings
- Taking minutes
- Typing of minutes
- Submit minutes for review by Manager within 3 working days of meeting
- Attending to matters arising from meetings
- Assisting owners with queries
- Assisting trustees/Excom on matters applicable to scheme
- Meetings with Building Managers
- Cell-to-gate registrations of owners or there tenants
- Keep scheme information in Permanent Folder (on server) in a neat an organised fashion
- Ensure an effective and professional communication strategy with trustees / owners
- Communication with all role players where required (legal /financial/Repairs & Maintenance)
- Typing of all correspondence to owners on trustee instruction
- Follow-up on complaints and provide feedback to Trustees where required
- Notices of Trustees Meetings and Annual General Meetings and the Minutes thereof
- Timely distribution of notices and minutes
- Dealing with daily correspondence
- E-mail management (respond within 24-hours on emails)
- Liaising between departments and Trustees
- Sending of communication through in-house systems and Portal
- Repairs and Maintenance:
- Feedback to R&M Department after meetings on R&M matters
- Instruct R&M Department to Open job cards if necessary
- Liaise with R&M Department as necessary to arrange for access to Common Property, units or other
- Seek approval in Meetings from trustees/caretaker to pay completed R&M jobs
- Attend monthly site inspections with R&M
- Attend site meetings with trustees if required
- Accounting/Financial:
- Communicate with and give instructions to Finance Department after Meetings or as per Trustee instructions
- Submitting invoices for payments on Wednesdays
- Feedback to R&M Department after meetings on R&M matters
- Instruct R&M Department to Open job cards if necessary
- Liaise with R&M Department as necessary to arrange for access to Common Property, units or other
- Seek approval in Meetings from trustees/caretaker to pay completed R&M jobs
- Attend monthly site inspections with R&M
- Attend site meetings with trustees if required
- Communicate with and give instructions to Finance Department after Meetings or as per Trustee instructions
- Submitting invoices for payments on Wednesdays
- Relevant Qualification and experience required
- Relevant Qualification and experience required
29 Apr 2025;
from:
careers24.com