Creditors Clerk/Accounts Assistant

Description:

Stellenbosch: My client is seeking to employ a dynamic and motivated Creditors Clerk / Accounts Assistant to join a luxury brand dealership in Stellenbosch. Purpose of the Role: To manage the accounts payable process, ensuring accuracy, compliance, and timely payment to creditors.

Key responsibilities Include but are not limited to:

• Verify the accuracy of invoices and GRVs and ensure authorizing signatures before capturing invoices and credit notes on Xero
• Reconcile supplier statements with the accounts payable ledger and resolve discrepancies
• Prepare and process payment runs
• Maintain accurate and up-to-date creditor accounts, including contact details and payment terms
• Handle queries from suppliers and internal departments regarding payments, invoices, and account statuses
• Ensure compliance with company policies, procedures, and relevant regulatory requirements
• Assist in the preparation of month-end accounts payable reports for management review
• Support month-end and year-end financial closing activities
• Provide assistance with general administrative duties as required

C riteria:

• Matric
• Bookkeeping Diploma or equivalent advantageous
• Minimum of 3 years’ experience as a Creditors Clerk or similar role
• Sound knowledge of Creditors and Debtors
• Computer literate (MS Office and strong Excel Skills)
• Proficiency in accounting software, Xero would be advantageous
• Strong attention to detail and ability to work accurately under pressure
• Strong communication and interpersonal skills
• Excellent organizational and time management skills to ensure deadlines are meet
• Ability to work independently and as part of a team
• Flexible, adaptive, and eager to learn

Requirements:

• Verify the accuracy of invoices and GRVs and ensure authorizing signatures before capturing invoices and credit notes on Xero
• Reconcile supplier statements with the accounts payable ledger and resolve discrepancies
• Prepare and process payment runs
• Maintain accurate and up-to-date creditor accounts, including contact details and payment terms
• Handle queries from suppliers and internal departments regarding payments, invoices, and account statuses
• Ensure compliance with company policies, procedures, and relevant regulatory requirements
• Assist in the preparation of month-end accounts payable reports for management review
• Support month-end and year-end financial closing activities
• Provide assistance with general administrative duties as required

• Matric
• Bookkeeping Diploma or equivalent advantageous
• Minimum of 3 years’ experience as a Creditors Clerk or similar role
• Sound knowledge of Creditors and Debtors
• Computer literate (MS Office and strong Excel Skills)
• Proficiency in accounting software, Xero would be advantageous
• Strong attention to detail and ability to work accurately under pressure
• Strong communication and interpersonal skills
• Excellent organizational and time management skills to ensure deadlines are meet
• Ability to work independently and as part of a team
• Flexible, adaptive, and eager to learn