Branch Administrator -Rustenburg

Description:

Vacancy: Branch Administrator - Rustenburg

A position has become vacant at the Rustenburg Branch and will be reporting to the Branch Manager. The overall purpose of this position is to oversee all the Administrative, HR and Financial responsibilities of the branch.

Qualifications, experience and other competencies required:

Minimum Requirements:

• Grade 12 or Matric Certificate.
• A Tertiary qualification will be an advantage.
• Minimum of 5-8 years in a similar environment.
• Payroll knowledge and experience – essential.
• Financial knowledge – essential.
• Computer literacy and proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook)
• No criminal record.
• Own reliable transport.
• Should reside within the Rustenburg or surrounding areas.

Key areas of responsibility will include:

• Ensure that all Payroll and Salary related concerns are handled accurately and efficiently.
• Daily booking of Guards on Posting Sheets.
• Billing / Finance (Critical) - Reporting back on the MOS report to the Branch and Senior Management.
• Personnel Management / HR – Onboarding/Terminations etc.
• Fleet Management.
• Manage budget allocation for Transport Department / Invoices / PO Request

• Assist and support the Branch Manager with all functions as well as financial actions.

• Manage all Branch Assets.
• Full responsibility of the Petty Cash System and submissions.
• Ensure weekly, monthly and quarterly reports are timeously for all sites required
• Being a key point of contact for all departments on Branch matters.
• Adhere to normal office administration/duties, such as answering telephone calls, e-mails, filing, etc.
• Implement and adhering to all Company Policies and Procedures.
• Manage schedules and deadlines of all administrative functions.
• Ensure the smooth and adequate flow of information within the branch to facilitate effective business operations.
• To co-ordinate and ensure Branch Compliance.
• Audit Compliance when and where required.
• Oversee facilities services, maintenance activities and tradespersons.
• Prepare monthly reports and assist with presenting performance and other reports to Managers and Executives.
• Support Managers, Snr Managers and Executives with projects and tasks when required.
• Engagement with Security Officers at all times.
• Pension and Provident Fund submissions.
• UIF assistance (Draft of documents).
• Full Branch support function.
• Key correspondent between the Branch and the Group.

Core competencies:

• Strong command of English.
• Positive attitude at all times.
• Professionally dressed (Corporate Standard).
• Strong administrative and organizational skills, with the ability to work independently and professionally.
• Good interpersonal and communication skills.
• Ability to liaise professionally with personnel at all levels.
• Highly motivated and enthusiastic.
• Must be able to work under pressure.
• Proficiency in Microsoft Word, Outlook Excel as well as to be a fast learner to work on the different Fidelity Security Systems.

We reserve the right not to make an appointment to any advertised position.
Whilst preference is given to existing employees at all times and the choice made purely on merit, Historically Disadvantaged Candidates and Disabled Candidates are encouraged and supported in the FSG team.

Fidelity Security Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.

Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.

Requirements:

• Grade 12 or Matric Certificate.
• A Tertiary qualification will be an advantage.
• Minimum of 5-8 years in a similar environment.
• Payroll knowledge and experience – essential.
• Financial knowledge – essential.
• Computer literacy and proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook)
• No criminal record.
• Own reliable transport.
• Should reside within the Rustenburg or surrounding areas.

• Ensure that all Payroll and Salary related concerns are handled accurately and efficiently.
• Daily booking of Guards on Posting Sheets.
• Billing / Finance (Critical) - Reporting back on the MOS report to the Branch and Senior Management.
• Personnel Management / HR – Onboarding/Terminations etc.
• Fleet Management.
• Manage budget allocation for Transport Department / Invoices / PO Request

• Assist and support the Branch Manager with all functions as well as financial actions.

• Manage all Branch Assets.
• Full responsibility of the Petty Cash System and submissions.
• Ensure weekly, monthly and quarterly reports are timeously for all sites required
• Being a key point of contact for all departments on Branch matters.
• Adhere to normal office administration/duties, such as answering telephone calls, e-mails, filing, etc.
• Implement and adhering to all Company Policies and Procedures.
• Manage schedules and deadlines of all administrative functions.
• Ensure the smooth and adequate flow of information within the branch to facilitate effective business operations.
• To co-ordinate and ensure Branch Compliance.
• Audit Compliance when and where required.
• Oversee facilities services, maintenance activities and tradespersons.
• Prepare monthly reports and assist with presenting performance and other reports to Managers and Executives.
• Support Managers, Snr Managers and Executives with projects and tasks when required.
• Engagement with Security Officers at all times.
• Pension and Provident Fund submissions.
• UIF assistance (Draft of documents).
• Full Branch support function.
• Key correspondent between the Branch and the Group.

• Strong command of English.
• Positive attitude at all times.
• Professionally dressed (Corporate Standard).
• Strong administrative and organizational skills, with the ability to work independently and professionally.
• Good interpersonal and communication skills.
• Ability to liaise professionally with personnel at all levels.
• Highly motivated and enthusiastic.
• Must be able to work under pressure.
• Proficiency in Microsoft Word, Outlook Excel as well as to be a fast learner to work on the different Fidelity Security Systems.