Description:
Our client in the Marketing and Events Management environment has a vacancy for an Accountant who will report to the Portfolio Director : Finance. The position requires an energetic and self-assured professional who is able to travel in South Africa from time to time, and have experience in a fast paced environment. The position is based in Sandton.
KEY RESULT AREAS:
Event Management
· Master budget control - input to final reporting.
· New launch budget preparation and forecasting.
· Salary budget preparation and forecasting.
· Monthly salary budget control – input to final reporting.
· Monthly sales commission control, check and submission.
· Weekly status meetings with PD and MD to monitor sales and budget related financial issues.
· Understand and review events debtors age analysis for weekly meetings to monitor collections and advise accordingly.
· Provide PD/FD/MD feedback and updates.
· Monthly revenue and purchase order recons for events to ensure the budget corresponds to Pastel.
· Onsite – Manage finances, debtors’ collections, registration, floorplan audit & assist in other areas where required.
· Post Show: Preparation of flash and post show report with PD for submission to MD/FD.
· Reconcile budget to final numbers and sign off with PD/MD/FD.
· Provide show stats within event flash.
· To create GL income and expense accounts (budget codes) on Pastel per show before completion of each event.
· Journalise all show P&L transaction to WIP.
· Post show, journalise all show transaction from WIP to P&L.
· Post accruals per line item as per budget breakdown – review every month until y/end.
· Finalise numbers on Pastel and ensure that both the budget and P&L agree and correspond.
· Ensure no costs are moved from one show year to the other when reconciling final event budgets.
Accounting:
· Ensure all month end journals are processed in preparation for the management accounts that is prepared by the Financial Accountant and PD: Finance
· Monthly, quarterly and half year general ledger reconciliations
· Review accruals monthly till year end
· Ensure no costs are moved from one show year to the other when reconciling final event budgets.
VAT - REX
· Ensuring that the following procedures are adhered to:
· Closing of the correct Tax Period
· Downloading / Exporting the VAT reports / control accounts
· Reconciling VAT Output / Input
· Exporting / sorting the VAT GL account
· Balancing the VAT payable to VAT GL account
· Completing and submitting VAT 201 via e-filing
· Processing payment via online banking
Year End: Audit Processes
· Prepare for financial audit
· Post year end journals and finalise all show accounts in the P&L
· Clear out accruals accounts
· Prepare all relevant documentation requested by the auditors
· Provide all relevant information to the auditors as required
Other Ensure compliance to all company policies and procedures
· Provide full support to the department and perform any other duties and responsibilities as deemed necessary by the Financial Director to fulfil the role
· Work additional hours from time to time on or before the exhibitions
· Work at certain shows over weekends, either in the cash office or doing debt collections in the region where the exhibition/event takes place
· Review and authorise payments in the absence of the Financial Accountant or Financial Director
Requirements:
Degree in Finance (Articles advantageous)
Experience: 3-5 years as an Accountant in a dynamic environment
Advanced excel
Pastel experience advantageous