Description:
Purpose of the role:
The Office Co-Ordinator ensures the smooth day-to-day functioning of the office environment. This includes managing administrative tasks, supplies, facilities, and coordination with internal and external stakeholders to create a productive and well-supported workspace
Key responsibilities: (What are you directly responsible to achieve within the scope of your role)
Front Office Duties:
Answer and direct incoming phone calls professionally and efficiently. Greet visitors and manage meeting room bookings asOffice Supplies & Inventory Management:
Monitor and maintain office stationery and supply Ensure consistent availability of coffee, milk, and other basic amenities. Liaise with suppliers and vendors for reordering andFacilities & Vendor Coordination:
Act as the primary point of contact for the cleaning staff; coordinate schedules and address any Maintain a relationship with building management regarding access, maintenance, and general building Oversee office maintenance needs and escalate where necessary.Team Support & Travel:
Plan and coordinate travel arrangements for team members, including flights, accommodation, and process travel requests, itineraries, and related reimbursements as needed.Executive Calendar Management:
Provide calendar management support for the Exco team—scheduling meetings, booking venues, and managing any conflicts. Send timely reminders and ensure alignment across executive diaries.Output: (What are you expected to deliver within the scope of your role):
Efficient and effective execution of administration tasks and running of office.Minimum Required Qualification
Matric or equivalent qualificationMinimum Required Experience:
Minimum of 3 years of experience in an office coordination or administrative support role. Proficient in Google Suite / Microsoft Office Suite Experience with calendar management tools and basic travel logistics.Minimum Required Competencies
Strong interpersonal and communication Highly organized with attention to Problem-solving attitude and proactive Ability to multitask in a fast-paced Friendly, professional demeanor with a team-focused mindset.Skills, knowledge & abilities
Administrative Excellence:
Proven ability to manage front-desk responsibilities and general office administration with efficiency andOrganizational Skills:
Strong time management and multitasking abilities with a proactive approa