Creditors and Cashbook Clerk

Description:

Reports to Accountant
Job Purpose:
The Creditors Clerk / Cashbook Clerk is responsible for processing and reconciling creditor transactions, maintaining accurate financial records, and ensuring timely payments to suppliers. This role also involves managing the cashbook by recording and reconciling bank transactions to support accurate financial reporting.
Key Performance Indicators (KPI’s):
Invoice Processing Accuracy: Maintain an accuracy rate of at least 98% in processing supplier invoices.
Timely Payments: Ensure 100% adherence to supplier payment deadlines.
Reconciliation Timeliness: Complete monthly bank and creditor reconciliations within 3 working days after month-end.
Discrepancy Resolution: Resolve supplier and cashbook discrepancies within 5 business days.
Cash Flow Forecasting Accuracy: Maintain variance in forecasted vs. actual cash flow below 5%.
Audit Compliance: Achieve full compliance with internal and external audit requirements with zero major findings.
System Efficiency: Ensure all financial transactions are captured in the accounting system within 24 hours.
Supplier Query Resolution: Address and resolve supplier queries within 48 hours of receipt.
JOB SPECIFICATION:
The main tasks and responsibilities associated with the position are listed below. This is not an exhaustive list of tasks and responsibilities and any other tasks and/or responsibilities that could be reasonably expected for the position may be required.
JOB CONTEXT:
Creditors (Accounts Payable) Duties:
Process and verify supplier invoices against purchase orders and delivery notes.
Ensure accurate allocation of expenses to appropriate cost centres.
Prepare and process supplier payments, ensuring adherence to payment terms.
Reconcile supplier statements and resolve any discrepancies.
Maintain an updated creditors ledger and ensure records are accurate.
Liaise with suppliers to resolve payment queries promptly.
Assist with month-end closing procedures, including accruals and reports.
Cashbook Duties:
Process daily bank transactions and capture entries in the accounting system.
Reconcile bank statements to ensure all transactions are recorded accurately.
Identify and resolve any variances between the cashbook and bank records.
Maintain petty cash records and ensure proper authorization of disbursements.
Assist in forecasting cash flow requirements for the business.
Support internal and external audit requirements by providing necessary documentation.
Petty Cash Ad - hoc Duties :
Fleet management - Cellphone management - Assistance with audit preparation

Requirements:

Qualifications, Experience and Skills:
1. Matric
2. BCom degree/Diploma - optional
3. Computer literacy (Word/Excel/Power Point)
4. 5 – 8 Years Experience in (Bookkeeping\Financial Accountant)
5. Trade Creditors experience essential
6. Proficient in Excel
7. Attention to detail
8. Punctual& Deadline orientated
9. Problem solving skills
10. Ability to manage own time effectively
11. Good Telephone etiquette
12. Managing/Leading a team
13. Intermediate proficiency in Ms. Office.
14. Bookkeeping knowledge
15. Accpac Knowledge
16. Forex Knowledge
17. Analytical thinker
18. Ability to make quick and clear decisions based on materiality and financial reporting risk
19. Commercially astute with ability and desire to understand the business
20. Reliable
21. Must be able to work in a high-volume environment with strict deadlines.
22. Knowledge of VAT and other regulatory financial requirements is advantageous.
23. Strong understanding of financial policies and controls