Learning AND Development Coordinator

Description:

Job Title: Learning and Development Coordinator

Purpose of the Role:

We are seeking a highly organised and proactive Learning and Development Coordinator who brings a strong sense of ownership, urgency, and precision to the role. This individual will support the implementation and coordination of learning initiatives, while ensuring a seamless experience for facilitators and participants. The successful candidate must possess excellent administrative, coordination and presentation structuring skills, be tech-savvy, and be able to operate independently with minimal supervision.

This role also requires experience in managing Skills Development Facilitation (SDF) responsibilities and working effectively with SETAs to ensure compliance, reporting and optimisation of training spend and grants.

Key Responsibilities:

• L&D Programme Coordination
  
  

  • Schedule and coordinate training sessions, venues, facilitators, and delegate logistics.

  • Provide on-site and virtual support during training events, ensuring a smooth delivery.

  • Manage invitations, attendance registers, pre-work and post-training evaluations.
    
    

• Skills Development Facilitation (SDF)
  
  

  • Compile, submit and manage Workplace Skills Plans (WSP) and Annual Training Reports (ATR).

  • Liaise with relevant Sector Education and Training Authorities (SETAs) to ensure compliance and resolve queries.

  • Identify training needs in alignment with organisational goals and B-BBEE scorecard requirements.

  • Coordinate discretionary and mandatory grant applications and manage related documentation.
    
    

• Presentation and Communication Support
  
  

  • Develop and structure high-quality presentations using Keynote (or PowerPoint where required).

  • Assist with internal L&D communications and ensure information is presented clearly and professionally.
    
    

• Learning Management System (LMS) Administration
  
  

  • Upload and manage course materials, slides, workbooks and attendance records.

  • Track participation and maintain accurate training records on the LMS.
    
    

• Virtual Learning Support
  
  

  • Set up Zoom meetings/webinars and manage the back-end of virtual training sessions.

  • Act as host or co-host during sessions and troubleshoot technical issues when needed.
    
    

• Reporting and Data Management
  
  

  • Assist with learning data tracking, reporting and analysis using Excel (intermediate skills).

  • Monitor training attendance, feedback and completion rates.

Key Requirements:

• Minimum 3-5 years' experience in a Learning and Development coordination role or similar HR function.

• Demonstrated Skills Development Facilitator (SDF) experience, including WSP/ATR submissions.

• Strong working knowledge of SETA processes and requirements.

• Proven track record of managing multiple priorities in a fast-paced, high-detail environment.

• Advanced administrative skills and excellent attention to detail.
  Highly proficient in Keynote (or equivalent presentation tools).

• Technically competent – comfortable navigating LMS platforms and hosting Zoom sessions.

• Strong coordination and logistical planning ability.
  Solid Excel skills – including sorting, filtering, basic formulas and pivot tables preferred.
  Demonstrated ability to work both independently and within a team.
  Excellent interpersonal skills – warm, professional and supportive.

• High level of integrity and ability to maintain confidentiality.

• Self-starter with the ability to take initiative, prioritise tasks and follow through without close supervision.
  
  

Ideal Attributes

• Methodical and detail-oriented.

• Reliable, structured, and organised.

• Calm under pressure, with a sense of urgency when needed.

Requirements:

• L&D Programme Coordination
  
  

  • Schedule and coordinate training sessions, venues, facilitators, and delegate logistics.

  • Provide on-site and virtual support during training events, ensuring a smooth delivery.

  • Manage invitations, attendance registers, pre-work and post-training evaluations.
    
    

• Skills Development Facilitation (SDF)
  
  

  • Compile, submit and manage Workplace Skills Plans (WSP) and Annual Training Reports (ATR).

  • Liaise with relevant Sector Education and Training Authorities (SETAs) to ensure compliance and resolve queries.

  • Identify training needs in alignment with organisational goals and B-BBEE scorecard requirements.

  • Coordinate discretionary and mandatory grant applications and manage related documentation.
    
    

• Presentation and Communication Support
  
  

  • Develop and structure high-quality presentations using Keynote (or PowerPoint where required).

  • Assist with internal L&D communications and ensure information is presented clearly and professionally.
    
    

• Learning Management System (LMS) Administration
  
  

  • Upload and manage course materials, slides, workbooks and attendance records.

  • Track participation and maintain accurate training records on the LMS.
    
    

• Virtual Learning Support
  
  

  • Set up Zoom meetings/webinars and manage the back-end of virtual training sessions.

  • Act as host or co-host during sessions and troubleshoot technical issues when needed.
    
    

• Reporting and Data Management
  
  

  • Assist with learning data tracking, reporting and analysis using Excel (intermediate skills).

  • Monitor training attendance, feedback and completion rates.

• Schedule and coordinate training sessions, venues, facilitators, and delegate logistics.

• Provide on-site and virtual support during training events, ensuring a smooth delivery.

• Manage invitations, attendance registers, pre-work and post-training evaluations.
  
  

• Compile, submit and manage Workplace Skills Plans (WSP) and Annual Training Reports (ATR).

• Liaise with relevant Sector Education and Training Authorities (SETAs) to ensure compliance and resolve queries.

• Identify training needs in alignment with organisational goals and B-BBEE scorecard requirements.

• Coordinate discretionary and mandatory grant applications and manage related documentation.
  
  

• Develop and structure high-quality presentations using Keynote (or PowerPoint where required).

• Assist with internal L&D communications and ensure information is presented clearly and professionally.
  
  

• Upload and manage course materials, slides, workbooks and attendance records.

• Track participation and maintain accurate training records on the LMS.
  
  

• Set up Zoom meetings/webinars and manage the back-end of virtual training sessions.

• Act as host or co-host during sessions and troubleshoot technical issues when needed.
  
  

• Assist with learning data tracking, reporting and analysis using Excel (intermediate skills).

• Monitor training attendance, feedback and completion rates.

• Minimum 3-5 years' experience in a Learning and Development coordination role or similar HR function.

• Demonstrated Skills Development Facilitator (SDF) experience, including WSP/ATR submissions.

• Strong working knowledge of SETA processes and requirements.

• Proven track record of managing multiple priorities in a fast-paced, high-detail environment.

• Advanced administrative skills and excellent attention to detail.
  Highly proficient in Keynote (or equivalent presentation tools).

• Technically competent – comfortable navigating LMS platforms and hosting Zoom sessions.

• Strong coordination and logistical planning ability.
  Solid Excel skills – including sorting, filtering, basic formulas and pivot tables preferred.
  Demonstrated ability to work both independently and within a team.
  Excellent interpersonal skills – warm, professional and supportive.

• High level of integrity and ability to maintain confidentiality.

• Self-starter with the ability to take initiative, prioritise tasks and follow through without close supervision.
  
  

• Methodical and detail-oriented.

• Reliable, structured, and organised.

• Calm under pressure, with a sense of urgency when needed.