Procurement Administrator

Description:

Job OverviewA growing manufacturing/distribution company is seeking a detail-oriented Procurement Administrator to take full ownership of procurement functions, inventory control, and supplier management. The successful candidate will play a vital role in streamlining procurement processes, optimizing stock levels, and ensuring the timely acquisition of quality goods at competitive prices. Key Responsibilities

1. Supplier Sourcing & Management

• Identify, evaluate, and engage suppliers and vendors for consumables.
• Negotiate prices, contracts, and payment terms.
• Monitor supplier performance and resolve disputes.
• Stay current on competitor pricing and market trends.
• Source alternative products and suppliers as needed.

1. Purchasing & Orders

• Place and manage purchase orders based on forecasts and inventory levels.
• Track and follow up on orders to ensure timely delivery.
• Match purchase orders with delivery notes, GRNs, and invoices.
• Submit correct documentation to the creditors department for processing.

1. Inventory & Stock Control

• Collaborate with warehouse and inventory teams to maintain optimal stock levels.
• Monitor stock rotation and ensure compliance with storage and safety standards.

1. Forecasting & Planning

• Work closely with production and operations teams to forecast demand.
• Plan supply schedules to avoid stockouts or overstocking.

1. Reporting & Documentation

• Maintain accurate procurement records and supplier communication logs.
• Generate regular procurement, inventory, and supplier performance reports.

1. Interdepartmental Coordination

• Liaise with logistics, quality control, and production teams to ensure smooth operations.
• Troubleshoot supply chain issues and support process improvements.

1. Cost Control

• Monitor procurement spend and identify cost-saving opportunities.
• Conduct market research for informed buying decisions.

1. Supplier & Product Evaluation

• Assess suppliers for reliability, quality, cost, and delivery consistency.

Skills & Requirements

• Grade 12 Certificate (Matric)
• Diploma/Degree in Procurement or Supply Chain Management
• Driver’s License
• 3–5 years of experience in procurement, inventory control, or supply chain management
• Manufacturing or distribution environment experience preferred
• Proficient in ERP systems (Syspro advantageous)
• Intermediate to advanced Microsoft Office skills (Excel, Word, Outlook)

Personal Attributes

• Excellent negotiation, coordination, and communication skills
• Strong attention to detail and ability to meet deadlines
• Self-motivated, dependable, and accountable
• Professional integrity and emotional maturity
• Able to thrive under pressure in a fast-paced environment
• Team player with leadership potential

Requirements:

Key Responsibilities
Key Responsibilities

• Identify, evaluate, and engage suppliers and vendors for consumables.
• Negotiate prices, contracts, and payment terms.
• Monitor supplier performance and resolve disputes.
• Stay current on competitor pricing and market trends.
• Source alternative products and suppliers as needed.

• Place and manage purchase orders based on forecasts and inventory levels.
• Track and follow up on orders to ensure timely delivery.
• Match purchase orders with delivery notes, GRNs, and invoices.
• Submit correct documentation to the creditors department for processing.

• Collaborate with warehouse and inventory teams to maintain optimal stock levels.
• Monitor stock rotation and ensure compliance with storage and safety standards.

• Work closely with production and operations teams to forecast demand.
• Plan supply schedules to avoid stockouts or overstocking.

• Maintain accurate procurement records and supplier communication logs.
• Generate regular procurement, inventory, and supplier performance reports.

• Liaise with logistics, quality control, and production teams to ensure smooth operations.
• Troubleshoot supply chain issues and support process improvements.

• Monitor procurement spend and identify cost-saving opportunities.
• Conduct market research for informed buying decisions.

• Assess suppliers for reliability, quality, cost, and delivery consistency.

• Grade 12 Certificate (Matric)
• Diploma/Degree in Procurement or Supply Chain Management
• Driver’s License
• 3–5 years of experience in procurement, inventory control, or supply chain management
• Manufacturing or distribution environment experience preferred
• Proficient in ERP systems (Syspro advantageous)
• Intermediate to advanced Microsoft Office skills (Excel, Word, Outlook)

• Excellent negotiation, coordination, and communication skills
• Strong attention to detail and ability to meet deadlines
• Self-motivated, dependable, and accountable
• Professional integrity and emotional maturity
• Able to thrive under pressure in a fast-paced environment
• Team player with leadership potential