Description:
Executive Personal Assistant
Location: Kempton Park , Gauteng
Salary: Negotiable
Position Overview:
We are seeking a highly organized, proactive, and detail-oriented Executive Personal Assistant to support the Director and executive teams. This role is essential in ensuring the smooth operation of the Directors daily activities, streamlining communication across teams, and managing key operational and administrative functions.
Key Responsibilities:
Efficient diary and calendar management (Outlook experience essential)
Scheduling and coordinating meetings and appointments
Managing all business travel arrangements : flights, hotels, car hire, valet parking, etc.
Organizing visas and visa invitation letters for international guests
Maintaining the Managing Directors (MDs) travel log and planner
Reconciling monthly expense reports
Fielding calls and messages on behalf of the MD
Coordinating business lunches , including catering and refreshments
Managing boardroom bookings and setup
Overseeing cleaning services and associated contracts (office, windows)
Managing gardening and landscaping contracts
Conducting research for special projects as assigned by the MD
Organizing corporate events , staff functions , and assisting with exhibitions (attendance may be required)
Taking and transcribing minutes from management meetings
Managing personal and professional purchases for the MD
Processing expense claims and reimbursements
Booking and organizing medical and dental appointments
Performing various ad hoc administrative tasks as needed
Requirements Competencies:
Proven experience as a Personal or Executive Assistant in a fast-paced, high-level environment
Strong work ethic and ability to work under pressure
Self-motivated, with the ability to work independently and take initiative
Excellent verbal and written communication skills
Effective problem-solving abilities and a proactive approach
Willingness to work flexible or extended hours when needed
High level of confidentiality and discretion
Professional demeanor and strong interpersonal skills
Meticulous attention to detail and accuracy in work
Strong time management , organizational and prioritization skills
Curious, adaptable, and solution-oriented mindset
Ability to multitask and manage multiple priorities seamlessly