Description:
Location: Atlantis
Job Purpose:
To provide high-level administrative and clerical support to the Director and Sales Manager, ensuring smooth and efficient operation of the office through exceptional organizational and computer skills.
Key Responsibilities:
· Provide direct administrative support to the Director and Sales Manager, including diary management, email correspondence, travel arrangements, and meeting coordination.
· Prepare, format, and manage business documents, reports, and presentations using Microsoft Office and/or Google Workspace.
· Handle data entry, digital filing, and record-keeping with accuracy and confidentiality.
· Manage communications and respond to general inquiries via phone, email, and other platforms.
· Maintain and update internal databases and CRM systems.
· Assist in the preparation and follow-up of sales documentation, quotations, and client correspondence. Capture on Sales Evolution
· Coordinate internal and external meetings, including logistics, agendas, and minutes.
· Support with the creation and management of marketing and sales materials where required.
· Perform other general office duties such as ordering supplies, handling mail, and supporting colleagues when necessary.
Requirements:
- Invoicing: 1 to 2 years
- Pastel Evolution: 1 to 2 years
- Administraion: 2 to 3 years
- General Administrative Duties: 2 to 3 years
Requirements:
· Proven experience in an administrative or office support role.
· Total computer literacy: proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Google Workspace, and CRM systems and Pastel Evolution
· Strong written and verbal communication skills.
· High level of accuracy and attention to detail.
· Ability to multitask, prioritize workload, and work independently under pressure.
· Professional, dependable, and discreet in handling sensitive information.
· Experience in supporting executive-level staff.
· Familiarity with sales and marketing processes.
Working Hours:
Mon- Thursday 07h30 to 16h20
Friday 07h30 to 13h30
Salary:
R 13 000 to R 16 000