Description:
Location: Modderfontein, Gauteng
Companies: Promo-One (Pty) Ltd
Employment type: Full-Time, Monday to Friday from 07h30 to 16h00
Salary: R 8 000.00 – R 10 000.00, depending on experience and maturity.
BACKGROUND
Promo-One was proudly established over 26 years ago and is a leading provider of branded promotional gifts, clothing, and uniforms in South Africa as well as Sub-Saharan Africa, servicing over 2000 clients. Each client’s brand is our brand. Our customers are our family. Both new and longstanding relationships with our clients are treated as Number 1 Priority! Our dedicated team consist of highly experienced and driven professionals who pride themselves on delivering quality services to all our clients. We offer a great working environment and a commitment that you will be challenged to perform at your best whilst we continue to build the business.
INTRODUCTION:
We require an ambitious Invoicing Clerk to perform a variety of invoicing and finance related tasks.
The successful candidate should be eager and willing to learn with a passion to further their accounting knowledge.
The invoice clerk will be responsible for processing and managing invoices for the Company. This includes verifying and reconciling invoices, ensuring accuracy of data, and communicating with vendors and internal departments to resolve any discrepancies. The ideal candidate will have strong attention to detail, excellent organisational skills, and the ability to work in a fast-paced environment.
DUTIES AND RESPONSIBILITIES:
1. Generate and send invoices to clients, ensuring accuracy and completeness.
2. Verify invoice details against sales orders and other relevant records.
3. Maintain and update invoice records on the Company’s operational system as well as accounting systems.
4. Follow-up on outstanding payments and resolve billing discrepancies.
5. Process payments received from customers, updating invoice records accordingly.
6. Generate and distribute payment confirmations.
7. Respond to client inquiries regarding invoices and payments.
8. Resolve billing disputes and provide clear explanations to clients.
9. Maintain accurate and up-to-date client information.
10. Maintain detailed and organised records of invoices, payments and related documentation.
11. Generate reports in invoice processing, outstanding payments and other relevant metrics.
12. Ensure compliance with accounting standards and internal procedures.
Requirements:
- Accounting: 1 to 2 years
- Invoicing: 1 to 2 years
- Excel: 1 to 2 years
- Matric / Grade 12 or relevant eqivalent NQF level 4 qualification
- Advanced Diplome in Accounting Sciences (preferred)
- 1-2 years of experience in an accounting or finance role
- Excellent organisational and time manegement skills
- Ability to work independently and in a team environment
- Proficient in Microsoft Office, particularly Excel
- Experience with accoutning software is a plus
- Matric / Grade 12 or relevant eqivalent NQF level 4 qualification
- Advanced Diplome in Accounting Sciences (preferred)
- 1-2 years of experience in an accounting or finance role
- Excellent organisational and time manegement skills
- Ability to work independently and in a team environment
- Proficient in Microsoft Office, particularly Excel
- Experience with accoutning software is a plus