Description:
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered.
Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
• A detailed curriculum vitae and cover letter.
• Copies of qualifications or proof of qualifications obtained (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document (SA ID or passport for foreign nationals).
• Proof of registration with a Professional Body (if required).
• A copy of your driver’s license (if required).
• Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).
Duties and responsibilities
Client Support:
• Address support and academic personnel queries and escalate difficult queries to line managers.
• Provide training to academic/support staff on policies/processes.
Data Capturing:
• Capture daily journal requests.
• Balance and finalize daily subsystem and routine journals.
• Capture year-end journals for financials.
• Follow up on outstanding journals before the closure of month-end.
• Capture Petty Cash Claims.
Compliance:
• Ensure compliance with internal financial and accounting policies and procedures. This relates to
procurement, reimbursement of expenses, travel and subsistence, general entity and account
structure, electronic approval setup, journal processes and other relevant financial policies.
• Ensure compliance with Reserve bank policies and regulations in relation to foreign payments.
• Ensure compliance with National Research Foundation regulations.
Quality Assurance:
• Compilation of exception reports regarding foreign payments and other general ledger queries.
• Generation and follow-up of exception reports on the general ledger, as well as electronic security, to
ensure data quality.
Internal Reporting:
• Generate and follow-up exception reports and internal management reports on the general ledger data
and National Research Foundation.
Process administration:
• Ensure all Cash advances, Travel Authorisations and Expense Claims are approved and followed up within agreed turnaround times.
Inherent requirements:
• Bachelor’s degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 in Accounting or closely related field.
• Minimum two (2) years’ relevant working experience relating to the duties and responsibilities.
Recommendations:
• Experience within the higher education environment.
• Knowledge of university systems, policies and procedures.
Required competencies:
• Results oriented.
- The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task.
- The ability to be reliable, responsible, dependable and to fulfil obligations.
• Strategic thinking.
- The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
- The ability to carefully analyse information and use logic to address issues and problems at work.
• Business Acumen:
- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.
• Leading.
- The ability to lead, take charge of situations, and offer opinions and directions to others.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
• Building coalitions
- The ability to negotiate, sell, influence and to persuade others.
- The ability to interact with others and establish personal connections with people.
Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
• A detailed curriculum vitae and cover letter.
• Copies of qualifications or proof of qualifications obtained (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document (SA ID or passport for foreign nationals).
• Proof of registration with a Professional Body (if required).
• A copy of your driver’s license (if required).
• Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).
Assumption of duties:
As soon as possible.
Closing date:
20 April 2025
Salary:
The salary is available on request.
Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.
Enquiries:
For enquiries, please feel free to contact 051 401 2979 or email JardineS@ufs.ac.za o r Recruit@ufs.ac.za . Additionally, kindly contact 051 401 7659/ 9810 / 9813/ 9848 for assistance.
General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at : EEA13_EE Plan UFS 1 March 2022 (003).pdf
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful