Description:
A company based in Umhlanga, Durban, has a vacancy available for an Operations and Finance Support / Office and Accounts Administrator to join their team.
The ideal candidate will play a key role in keeping the business running smoothly with a focus on accurate financial administration, effective office management, and providing support that will enable the wider business to function efficiently. The goal is to create a well-organized, supportive environment where teams can do their best work.
The role also provides personal assistant support to the Executive.
Responsibilities:
Accounts Administration:
○ Process invoices across multiple clients and key clients
○ Perform revenue reconciliation and monthly billing
○ Track and manage budget vs actuals
○ Support month-end processes, aiming for a 2-3 day close
○ Reporting and consolidation with the Finance team in the Johannesburg office
○ MMR reviews and checks
○ Loading and facilitating weekly and ad-hoc payments
Supplier & Expense Management:
○ Reconcile and process supplier payments
○ Track dealer rebates and key vendor accounts
○ Maintain up-to-date recon sheets and approval documentation
○ Expense approval and budget reconciliation
Office & Facilities Management:
○ Ensure the front office is clean, presentable, and well-stocked
○ Manage office supplies, stock, and
○ Supervise the Cleaner
Event & Travel Coordination:
○ Organise team events, internal functions, and ad hoc celebrations
○ Assisting the Culture Club with the organization of internal events and initiatives
Executive Support / PA Duties:
○ Provide travel and logistics support to the Executive
○ Prepare documents, assist with communications
○ Expense and personal claims
Process & Continuous Improvement:
○ Identify opportunities for improved efficiency in finance and operations
○ Help implement processes to streamline admin, recons, and reporting
○ Support strategic thinking and development of financial acumen
Requirements:
- Matric essential
- Bookkeeping or finance-related certification (advantageous)
- At least 5 years in a similar administrative, finance, or operations role
- Exposure to both finance and office management responsibilities
- Experience working in a high-paced, multi-functional environment
- Experience supporting senior executives and coordinating events/travel (advantageous)
- Solid understanding of bookkeeping, reconciliations, and financial controls
- Familiarity with supplier management, budgeting, and reconciliation processes
- Fully competent with MS Office/GSuite, particularly Excel/Sheets (VLOOKUPs, Pivot Tables, SUMIFs essential)
- Experience with ERP/accounting systems and importing data (advantageous)
- Strong organizational and planning skills across multiple functions
- Confident in managing travel bookings and event logistics
- Strong written and verbal communication skills
Qualifications and experience:
- Matric essential
- Bookkeeping or finance-related certification (advantageous)
- At least 5 years in a similar administrative, finance, or operations role
- Exposure to both finance and office management responsibilities
- Experience working in a high-paced, multi-functional environment
- Experience supporting senior executives and coordinating events/travel (advantageous)
Knowledge and skills:
- Solid understanding of bookkeeping, reconciliations, and financial controls
- Familiarity with supplier management, budgeting, and reconciliation processes
- Fully competent with MS Office/GSuite, particularly Excel/Sheets (VLOOKUPs, Pivot Tables, SUMIFs essential)
- Experience with ERP/accounting systems and importing data (advantageous)
- Strong organizational and planning skills across multiple functions
- Confident in managing travel bookings and event logistics
- Strong written and verbal communication skills