Buyer and Warehouse Controller

Description:

Organize all activities & assign jobs accordingly for staff
Ensure staff are trained on SOP's and that correct procedures are followed as per SOP.
Manage stock: Storage
Retrieval and timely delivery of goods into pre staging area's and warehouse.
Transferring of stock
Accurate data recording onto palladium.
Planning, Organising and controlling of warehouse over all operations.
Constantly plan out all warehouse resources and activities in relation to company objectives and set targets.
Make plans to develop staffs of warehouse by internal /on-job training.
Follow up and control daily absenteeism.
Ensure that workplace's Health and safety requirements are met and take responsibility for security of the building and stock.
Maintain housekeeping of warehouse and surrounding area in accordance with cGMP.
Improvement & development of warehouse.
Promote constant motivation among Staff to strive for an effective warehouse administration.
Ensure all incoming stock discrepancies on deliveries from suppliers are dealt with
Liaising with customers, suppliers and transport companies;
Planning, coordinating and monitoring the receipt, order assembly and storage of materials.
Having a clear understanding of the company's policies and vision and how the warehouse contributes to these;
Responding to and dealing with customer communication by email and telephone;
Keeping stock control systems up to date and ensuring inventory accuracy;
Planning future capacity requirements;
Organising the recruitment and training of staff, as well as monitoring staff performance and progress;
Motivating, organising and encouraging teamwork within the workforce to ensure productivity targets are met or exceeded;
Producing regular reports and statistics on a daily, weekly and monthly basis;
Briefing team leaders on a daily basis;
Visiting customers to monitor the quality of materials we are receiving;
Maintaining standards of health and safety, hygiene and security in the work environment, for example, ensuring that stock such as chemicals and food are stored safely
Purchase order must be emailed to the supplier and kept on file by the buyer for expediting.
As soon as a delivery note is received on an order, the delivery note and GRN gets receipted on the system on a daily basis, gets stamped received and is attached to the order and given to accounts for payment. If order is not complete, write on original what was received and make a copy of the original order, to give to accounts and leave the original order in the file until complete. Attach the invoice, POD, GRN on top of the signed order.
Constant negotiations with new and old suppliers must be under taken for better prices.
If suppliers do not have stock another supplier must be found with the same material spec’s, the lab must first approve material spec’s before purchase order can be done. The original order can then be cancelled or reduced and a new order can be raised for the other approved supplier.
No un-approved suppliers or products can be ordered for manufacturing.
The buyer needs to visit the supplier’s warehouses/factories at least twice a year. This is to ensure good quality products and services all the time.
The buyer needs to liaison with suppliers if any products need to be sent back or was rejected by QC.
Always try to get the best quality at the best price and at the right time.

Requirements:

Matric
Experience as a Buyer
Experience in Warehouse Controlling
Ability to read and follow directions
Attention to detail
Knowledge of GMP
Knowledge of raw materials /Packaging materials
Knowledge of Planning