Financial Administrator

Description:

Introduction
This position will be based in the Saldanha Bay Municipality area in the Western Cape.

Description
The purpose of this position is to ensure that all monthly supplier payments are effected according to supplier agreements and Company Policies and Procedures and financial and cost accounting for the site.

Qualification Requirements

• Grade 12
• National Diploma - Technical Financial Accounting (ICB) or similar NQF Level 5
• Stores experience would be advantages.

Experience and Skills Requirements

• Minimum 2 - 3 years’ experience in a Financial Administration role
• Accuracy and attention to detail
• Understanding of numerical calculations, relationships and concepts
• Ability to understand and apply financial data
• Knowledge of accounting systems and processes
• Computer literate in MS Office
• Time management

Duties and Responsibilities

• Reconcile and check supplier accounts monthly for payment of suppliers
• Reconcile recoverable expenses to Client invoices to check that all recoverable expenses are recovered
• Check Client invoice after preparation in order to capture in the accounting system
• Prepare P&L for the Plant with variance analyses of cost centres exceeding budget on a monthly basis
• Compile annual production budget in conjunction with the Regional Accountant
• Prepare ad hoc reports as requested from the Regional Accountant from time to time
• Compile and submit a cost report on a daily basis to the Regional Accountant to ensure effective budgetary control for the Plant
• Load and/or check payments, international cross-border payments as well as local
• Prepare weekly and month-to-date:
• Cost reports and analyse variances of Actual to Budget
• Outstanding Purchase Order report
• Outstanding Workflow on ORB
• Committed Order report
  
• Follow up on outstanding invoices and assist site with documentation and if required, processing of invoices
• Handle incoming account queries from suppliers
• Prepare and check VAT returns
• Load assets on asset manager and on monthly basis reconcile asset manager to accounting system
• Perform and check bank recons on a weekly basis
• Process monthly standard journals in the accounting system
• Load and/or check payments, international cross-border payments as well as local

Requirements:

• Grade 12
• National Diploma - Technical Financial Accounting (ICB) or similar NQF Level 5
• Stores experience would be advantages.

• Minimum 2 - 3 years’ experience in a Financial Administration role
• Accuracy and attention to detail
• Understanding of numerical calculations, relationships and concepts
• Ability to understand and apply financial data
• Knowledge of accounting systems and processes
• Computer literate in MS Office
• Time management

• Reconcile and check supplier accounts monthly for payment of suppliers
• Reconcile recoverable expenses to Client invoices to check that all recoverable expenses are recovered
• Check Client invoice after preparation in order to capture in the accounting system
• Prepare P&L for the Plant with variance analyses of cost centres exceeding budget on a monthly basis
• Compile annual production budget in conjunction with the Regional Accountant
• Prepare ad hoc reports as requested from the Regional Accountant from time to time
• Compile and submit a cost report on a daily basis to the Regional Accountant to ensure effective budgetary control for the Plant
• Load and/or check payments, international cross-border payments as well as local
• Prepare weekly and month-to-date:
• Cost reports and analyse variances of Actual to Budget
• Outstanding Purchase Order report
• Outstanding Workflow on ORB
• Committed Order report
  
• Follow up on outstanding invoices and assist site with documentation and if required, processing of invoices
• Handle incoming account queries from suppliers
• Prepare and check VAT returns
• Load assets on asset manager and on monthly basis reconcile asset manager to accounting system
• Perform and check bank recons on a weekly basis
• Process monthly standard journals in the accounting system
• Load and/or check payments, international cross-border payments as well as local