Description:
Job Description:The Legal Secretary provides high-level administrative support to attorneys and legal executives, ensuring efficient handling of legal documents, correspondence, and case management. The ideal candidate is organized, detail-oriented, and capable of working under pressure in a deadline-driven environment.Key Responsibilities:Prepare and format legal documents such as contracts, pleadings, briefs, and affidavits.File legal documents with courts and government agencies, both electronically and physically.Manage attorneys’ calendars, including scheduling meetings, hearings, and court dates.Handle incoming calls, emails, and correspondence on behalf of attorneys.Maintain and organize physical and electronic filing systems for legal documents and case files.Conduct basic legal research and summarize findings when required.Transcribe dictations and audio recordings.Ensure all documents adhere to legal formatting standards.Liaise with clients, court officials, and external stakeholders professionally.Track billable hours and assist with timekeeping and client billing.Provide general administrative support such as copying, scanning, and office supply ordering. Qualifications & Skills:Education:
- Matric / Grade 12 (required)
- Legal Secretary or Paralegal diploma/certificate (preferred)
- Additional training in legal studies or administration is an advantage
- Legal Secretary Certificate/Diploma – Preferred (offered by institutions such as Damelin, Boston City Campus, Oxbridge Academy, etc.)
- Direct experience with litigation matters – drafting pleadings, managing court filings, preparing trial bundles, etc.
- Familiarity with High Court and Magistrate’s Court procedures
- 3 years of experience as a legal secretary or in a similar administrative role within a law firm or legal department
- Familiarity with litigation, conveyancing, family law, or other legal specializations (depending on the firm)
- Excellent typing skills (typically 60+ WPM)
- Proficiency in MS Office (Word, Excel, Outlook), and legal case management software
- Strong written and verbal communication
- Exceptional organizational and time management abilities
- High attention to detail and accuracy
- Understanding of legal terminology, procedures, and documentation
- Ability to maintain confidentiality and handle sensitive information
- Understanding of civil and/or criminal litigation processes
- Knowledge and experience of Conveyancing transfers
- Knowledge of court rules and procedures (including deadlines and document formatting)
- Filing of legal documents via CaseLines or Court Online (depending on jurisdiction)
- Drafting notices, subpoenas, pleadings, and other litigation documents
- Managing litigation files from initiation to trial/hearing
- High-speed, accurate typing (60+ WPM ideal)
- Proficiency in MS Office Suite , especially Word (for formatting court documents)
- Experience with legal billing/time recording software (e.g., AJS, Lexis convoy, LegalSuite, GhostPractice)
- Strong organizational and time management skills
- Ability to work under pressure and manage court deadlines
- Personal Competencies:
- Excellent attention to detail
- Professional communication (written and verbal)
- Confidentiality and discretion
- Ability to liaise confidently with attorneys, advocates, clients, and court personnel
- Professional demeanor and excellent interpersonal skills
- Ability to multitask and work independently
- Experience working under pressure and meeting deadlines
Requirements:
- Matric / Grade 12 (required)
- Legal Secretary or Paralegal diploma/certificate (preferred)
- Additional training in legal studies or administration is an advantage
- Legal Secretary Certificate/Diploma – Preferred (offered by institutions such as Damelin, Boston City Campus, Oxbridge Academy, etc.)
- Direct experience with litigation matters – drafting pleadings, managing court filings, preparing trial bundles, etc.
- Familiarity with High Court and Magistrate’s Court procedures
- 3 years of experience as a legal secretary or in a similar administrative role within a law firm or legal department
- Familiarity with litigation, conveyancing, family law, or other legal specializations (depending on the firm)
- Excellent typing skills (typically 60+ WPM)
- Proficiency in MS Office (Word, Excel, Outlook), and legal case management software
- Strong written and verbal communication
- Exceptional organizational and time management abilities
- High attention to detail and accuracy
- Understanding of legal terminology, procedures, and documentation
- Ability to maintain confidentiality and handle sensitive information
- Understanding of civil and/or criminal litigation processes
- Knowledge and experience of Conveyancing transfers
- Knowledge of court rules and procedures (including deadlines and document formatting)
- Filing of legal documents via CaseLines or Court Online (depending on jurisdiction)
- Drafting notices, subpoenas, pleadings, and other litigation documents
- Managing litigation files from initiation to trial/hearing
- High-speed, accurate typing (60+ WPM ideal)
- Proficiency in MS Office Suite , especially Word (for formatting court documents)
- Experience with legal billing/time recording software (e.g., AJS, Lexis convoy, LegalSuite, GhostPractice)
- Strong organizational and time management skills
- Ability to work under pressure and manage court deadlines
- Excellent attention to detail
- Professional communication (written and verbal)
- Confidentiality and discretion
- Ability to liaise confidently with attorneys, advocates, clients, and court personnel
- Professional demeanor and excellent interpersonal skills
- Ability to multitask and work independently
- Experience working under pressure and meeting deadlines
08 Apr 2025;
from:
careers24.com